The vendor is required to provide from the tourism authority or the printing press, count, verify and log inventory in a clean, organized and secure facility.
- Distribution planning
• Develop a distribution schedule (weekly, biweekly, or monthly and obtain approval by department.
• Identify and update a list of strategic distribution points as described in item 1 distribution plan. location not to be changed without proper approval by department.
• No assignment shall be honored without a written consent of department
- Guides placement
• Deliver and restock guides at designated locations.
• Ensure guides are attractively displayed in designated racks or counters.
• Remove outdated or damaged materials and notify tourism authority for additional expected quantities to be provided.
- Reporting
• Maintain distribution logs including date, locations, and quantity delivered
• Submit periodic reports monthly to department detailing: locations services, quantities distributed, observations or issues for example low foot traffic, full racks)
- Quality assurance
• Perform routine inspections of high-traffic locations to ensure materials are well maintained.
- Contract Period/Term: 5 years