The vendor is required to provide confidential shredding material and requires locked containers to be provided at agency specified locations.
- Shredding requirements
• Pick up and transport agency material in a secure manner, to the proponent’s shredding facility and stored in a storage area that only authorized individuals have access to.
• Once material is transferred in the pickup process, the successful proponent assumes responsibility of the documents and materials.
• Shredding material must be unloaded in a safe and secure location at their facility where it would ensure no contents are released and lost.
• On-site confidential shredding services for locations where transportation to shredding facility is not practical will be considered.
• Material is expected to be shredded within 72 hours of pick-up from an agency facility.
• All shredding material is assumed to contain personal or sensitive information and must be destroyed in a manner that ensures it cannot be reconstructed.
• Paper material must meet minimum shred size standards that are compliant with NAID certification requirements.
• The successful proponent is expected to document the pickup and shredding process of all agency material, including date of work, volume and location.
• Immediate notification of any anticipated changes, issues or disruptions to service upon discovery.
- Media destruction
• Media destruction to be provided to agency locations upon request.
• Electronic media and media storage devices must be physically destroyed in a secure manner that ensures that all information has been deleted and cannot be physically reconstructed or recovered in any way.
• Media types may include a variety of magnetic media types, electronic drives, mobile devices, optical disks and servers.
• The successful proponent shall receive written confirmation from agency before destruction that the method of destruction is appropriate for the media type and based on industry standards and best practice recommendations.
- Contract Period/Term: 3 years
- Questions/Inquires Deadline: June 05, 2025