The vendor is required to provide a comprehensive faculty activity reporting (FAR) solution to replace our current collection of data aggregated from various systems.
- A solution that will enable the efficient collection, management, and reporting of faculty activities across teaching, research, service, and professional development, supporting faculty in documenting their contributions while ensuring institutional compliance with accreditation, tenure and promotion, workload reporting, strategic planning requirements, and other initiatives.
- The selected system should enhance data accuracy, streamline reporting processes, and provide robust analytics to support data-driven decision-making at the department, college, and institutional levels.
- Data collection & entry: an intuitive interface for faculty to input, update, and manage their teaching, research, service, professional development, and administrative activities, supporting various data formats (e.g., text, files, links) and offering customizable fields to accommodate discipline-specific activities.
- Automated data imports: seamless integration with existing university systems (e.g., hr, finance, student information, and learning management systems) to reduce manual data entry and ensure data consistency.
- Customizable workflows: support for customizable workflows for faculty evaluations, tenure and promotion processes, annual reporting, and other administrative processes related to faculty activity reporting.
- Reporting & analytics: robust and flexible reporting tools to generate detailed reports for accreditation, workload analysis, institutional research, strategic planning, individual faculty activity, departmental activity, and institutional activity.
- Reports should be readily exportable in various formats (e.g., pdf, csv, and excel) and accessible to authorized users.
- Faculty cv & profile management: functionality to enable faculty to generate CVS, bio sketches, and other professional documents directly from the system, showcasing their accomplishments.
- Collaboration features: tools to allow faculty to share data with department chairs, deans, and administrators for review, feedback, and approvals.
- Technical & integration requirements:
• Deployment options: flexibility in hosting options, including cloud-based or on-premises deployment, to align with the university’s it infrastructure and security policies.
• Single sign-on (SSO) capability: seamless integration with the university’s authentication systems for secure and convenient access.
• APIS & data interoperability: provision of APIS for seamless data exchange with university databases and third-party applications.
• Security & compliance: adherence to industry best practices and standards for data security, privacy, and accessibility, including compliance with relevant regulations (e.g., FERPA, ADA, GDPR).
- Implementation & support services:
• Project management & training: comprehensive implementation support, including project management, data migration assistance, and training for faculty and administrative staff.
• Ongoing maintenance & support: guaranteed system updates, troubleshooting, and responsive customer support availability.
- Customization & scalability: ability to configure and customize the system to meet the evolving needs of the university and to scale to accommodate future growth.
- Data input and sources:
• Integration with banner is needed to capture faculty data along with course and class schedule data.
• The system should integrate with banner to import and synchronize data related to teaching load, student demographics, course information, and faculty appointments and demographics.
• Integration with anthology is needed to capture course evaluation data.
• The system must integrate with InfoEd (niner research) to capture data on research grants and proposals as well as sponsored projects and research expenditures.
• Mule soft will be used for all integrations.
• The system will accept data input from various sources, including faculty members entering their activities and accomplishments directly, and automated data feeds from integrated systems, such as banner and niner research.
• It should also be able to import data from other relevant platforms like google scholar and orchid.
- Decision making:
• The system will provide data to senior administrators, deans, and department chairs, which will help them make decisions about faculty productivity and resource allocation.
- Contract Period/Term: 1 year
- Questions/Inquires Deadline: April 8, 2025