The Vendor is required to provide for the department family planning data management and information system (FPDMIS) involves the complete development, hosting, and operation of the FPP data system.
- Provide comprehensive family planning and reproductive health program (FPP) provides comprehensive, reproductive health care primarily to low income, uninsured individuals through a statewide network of provider agencies.
- the provision of quality, comprehensive, and equitable reproductive health care, all FPP provider agencies must submit electronic Clinic Visit Records (CVRs) that document services provided to clients during family planning visits. 
- Data Collection, Retrieval, and Editing
• Responsible for all aspects of the monthly data collection, retrieval, and editing process of the FPDMIS, including providing training and technical support to the 37 FPP agency staff in the collection and electronic submission of clinic visit record (CVR) data.
• Responsible for developing and distributing to all FPP provider agencies a detailed data file format that specifies and describes the required formatting layout with field specific soft and hard (fatal) edits for electronic submission of the CVR.
• The layout must include data element name, field position, length and type, and acceptable values.
- Data Processing and Control
• Responsible for electronically capturing and processing data from all FPP provider agencies, and developing and maintaining control procedures that will ensure accuracy, completeness, and accountability.
• The control procedures must include, but are not limited to: maintaining established due dates for monthly data submission (i.e., the 15th or closest following business day of each month following a client visit); applying field specific edits on submitted data; and providing feedback to the agencies on datasets that were not submitted or were identified as incomplete, late, or having erroneous and rejected records.
- Data Reporting, Posting, and Transmission
• responsible for the development and dissemination of standardized, ad hoc and upon occasion custom reports in the format prescribed by the department, when requested by department, as well as the posting of data and reports on a secure, but easily accessed and user-friendly Contractor-sponsored website.
• The website must be able to utilize security certificates, allow the FPP provider agencies authorized access to their data and reports, and allow authorized department personnel complete access to all department FPDMIS data and reports on a statewide, as well as agency-level and clinic-specific basis.
• Standardized clinic-specific, agency-level, and statewide reports must be generated and made available each quarter and year.
• Ad hoc reporting capability must provide authorized state, agency and clinic users access to tabulations of the near real-time client and/or visit data for specifiable periods of time and by selectable options, such as client demographics, services received, health status, etc.]
- Ad hoc customizable reporting capability must include, but is not limited to, breakdowns of clients and visits by gender, race/ethnicity, poverty level, medical/counseling services, type of visit, source of payment, referral, contraceptive method and reason for no method, and tobacco use, as well as clients served with services received for several periods and laboratory test results by agency.
- Contract Period/Term: 5 years
- Questions/Inquires Deadline: June 05, 2025