The vendor is required to provide all of the department of public works divisions with an inventory supply and management system.
- The proposed system shall have the following general features:
• The total cost of running the inventory management system shall be included in the cost of the materials.
• No additional fees will be paid for the system as described herein.
• A minimum inventory will be maintained at the department of public works department and water resources facilities for day to day or emergency requirements.
• Stocking and cycle counts will be the responsibility of the supplier.
• The attached grouping of materials in the invitation for bid is for comparison only. other materials that are supplied by the vendor and required for projects would also be included in the program.
• Material delivery will be within a specified period, usually two (2) hours.
• The city shall have access to supplier 24/7/365.
• The supplier shall have a formal 24-hour emergency system in place.
• The supplier shall provide the necessary personnel for the unloading and the stringing of ductile iron pipe.
• The city will not supply any personnel to assist the supplier.
• The supplier shall furnish proof of insurance in the bid to the city.
• The supplier shall provide inventory management software, coding of parts, and training for all staff as part of overall program.
• All divisions inventory management shall have separate accounts.
• Return of materials to supplier will not be subject to any fee.
• The supplier must have a sales representative with at least five years’ experience with their company in the water and wastewater industry.
• The supplier must have five years’ experience of inventory management with a customer.
• The supplier must have an administrational representative to oversee and make cycle counts on the inventory on a monthly basis.
• The supplier must provide a 10-year replacement warranty on any product or service they provide.
• The supplier shall furnish a copy of the warranty with the bid.
• The supplier must have at least three references of the same type of account.
• The supplier must provide the necessary software so that the city may view the supplier’s inventory.
- Contract Period/Term: 3 years