The Vendor is required to provide federal, state, and local labor monitoring services for contracts funded by grants, loans, or other funds; projects may include construction of various types of public water and sewer system infrastructure.
- Services include:
• Prepare necessary materials and attend pre-bid and pre-construction meetings to ensure contractors are well-informed about relevant laws and provided with the required forms and documentation.
• Provide the district with a comprehensive list of applicable worker classifications and wage determinations to be incorporated into bidding documents for pre-construction professional service agreements, maintenance agreements, and construction contracts.
• Assist in the review and responses to requests for information during bidding.
• Evaluate submitted bids for accuracy and past prevailing wage violations by contractors.
• Establish and maintain certified payroll records (CPRS) in accordance with the standards set by the district and grantor agencies.
• Maintain all necessary documents to substantiate payroll record data.
• Ensure contractors comply with all state and federal standards and regulations.  
• Provide a monthly project progress payment recommendation.
• Prepare the annual labor compliance program annual report to be submitted to dir.
• attend any compliance or auditing meetings with the state and/or federal agencies relating to the labor compliance on all projects.
• Address any and all labor compliance inquiries from contractors.
• Provide technical guidance to contractors, as needed, to aid in contractor electronic registration process as well as completion and submission of electronic payroll forms.
• Monitor receipt of “one-time” documents required by federal grant agencies, e.g. certificate of employee authorization and statement of fringe benefits and apprentice programs.
• Review, monitor, and report on weekly payrolls submitted by contractors and subcontractors, including but not limited to:
• Ensuring proper calculations and payment of fringe benefits and training contributions.
• Verifying proper wages are paid for the selected classifications.
• Reviewing overtime hours, shift pay, weekend or holiday work, and corresponding payments.
• Notifying the prime contractor of any deficiencies in wages, overtime compensation, incomplete or inaccurate CPRS, and/or incomplete or inaccurate statements of compliance.
• Preparing a project summary sheet that identifies the total number of workers by classification and their city and county of residence.
• Provide the district with a concise monthly report for each assigned project, detailing the compliance tasks performed, compliance status for each contractor, subcontractor, consultant, and sub consultant, the utilization of apprentices, and any pending items.
• If a “recommend payment withhold” report is issued, a revised report “recommending payment” must be provided to the district once the contractor/consultant submits all necessary documents to achieve compliance.
• Follow-up and report on delinquent payrolls and wage underpayment in accordance with grant agency and district requirements.
• Interview one employee per trade per month and verify interview results against submitted payrolls.
• Conduct site visits during construction and interview workers.
• Interview a minimum of one worker per craft on site, or as required by the project funding source.
• Site visits are to be coordinated with the contractors.
- Contract Period/Term: 3 years
- Questions/Inquires Deadline: May 28, 2025