The vendor is required to provide mailing services for include:
1. Mailing services
• Not later than June 1 of each year, contractor shall send notice by first class mail of delinquent taxes and potential forfeiture and loss of property
• Not later than September 1 of each year, contractor send a second notice by first class mail of delinquent taxes and potential forfeiture and loss of property.
• Not later than February 1 of each year, contractor shall send a third notice, by certified mail, return receipt after delivery requested, of delinquent taxes and potential forfeiture and loss of property
• Not later than February 15 of each year, contractor shall send a fourth notice by first class mail to the occupant of the tax-delinquent property of delinquent taxes and potential forfeiture and loss of property
• At least 30 days before the date of the administrative show cause hearing which is normally scheduled in January, contractor shall send notice by certified mail with electronic return receipt requested, of the pending administrative show cause hearing and the judicial foreclosure hearing
• Each of the mailings required above will require different formats, as directed by the treasurer
• All work must be completed by the dates stated above, as directed by the treasurer, unless an extension is granted in writing by the treasurer
• The above mailings may require inserts such as return envelopes and informational material.
- Scanning and other services
• Maintain computer website to receive confirm intelligent mail bar code history and electronic return receipts from services and forward information to the treasurer as defined below.
• For all non-certified mailings, a cumulative code tracking history from services should be retrieved and given 30 days after the completion of mailing.
• For selected mailings scan all mail returned and provide the resulting electronic data file and images and provide images and index file to the treasurer
• The data file will include cert number, parcel number, forfeiture identification number and unique mailing id provided as a part of the data file.
• The images will be individual files titled with the cert number, parcel number and unique mailing id.  
• Scanned images sent shall be optimized with lower resolution to limit the document size.
• Pick up and deliver documents and mail as requested by the treasurer
• Provide the treasurer for select mailing, electronic pdf of the documents mailed. these files shall be named as cardmember parcel number unique mailing id.
• Any certified mailing made on behalf of the treasurer under this contract is not verified by the services within 45 days of the mailing, contractor shall make a timely claim with the services for reimbursement of the certified mail fee for the mailing in accordance with the rules, policies and procedures of the services.
- Contract Period/Term: 3 years
- Questions/Inquires Deadline: June 10, 2025