The vendor is required to provide to host online tax sale for the township in accordance.
- The township is planning to conduct tax sales in one of the following ways:
• Accelerated tax sale for sewer and taxes in late December, approximately 5,100 items
• Standard tax sale for sewer only, date TBD, approximately 4,000 items and (1) accelerated tax sale in late December, for taxes only, approximately 1,100 items.
- The online tax sale platform shall also provide, at a minimum the following:
• Detailed online instructions on how to utilize the website
• The ability to obtain and electronically submit forms (e.g.w-9s, bidder information sheets)
• A help desk for tax collectors and bidders through the internet, e-mail, and at least one toll-free number.
• A dedicated telephone hotline available for use by tax collectors until the sale’s completion.
• Web-based training, including online tutorials, for both bidders and municipal officials responsible for administering the sale.
• A method by which bidders can practice bidding on the website.
• Available in-person training for municipalities, including a working demonstration of the website and overall system
• Online display of winning bids immediately upon the auction’s completion
• Provision of the electronic transfer of information and data to and from the municipality, including access for the tax collector to remove and update the tax lien sale list in real time.
• A transaction log for the tax collector to review of all bid submissions and results, along with a detailed history of all funds transferred; and
• A standard complaint procedure for both the municipality and bidders, with a complaint log maintained by the vendor and available for the municipality’s inspection.
- Vendor cybersecurity and internal controls
• System hosting
• Encryption
• Password policy and stall security education
• Risk assessment and security updates
• Background checks for staff with access to financial and personal identifying information (e.g.
prohibiting the use of social security numbers as identifiers)
• Information backup, information disposal, and disaster recovery plans
• Having a cybersecurity incident response plan and response team (CSIRT) with notification to the municipality of any incident experienced by the vendor.
- Contract Period/Term: 1 year
- Questions/Inquires Deadline: May 06, 2025