The Vendor is required to provide professional videography and photography services to the state offices.
- The services shall include taking videos and photos of the state controller and other individuals during events located throughout state and applicable post-production tasks.
- Maintain the state's official accounting book of record.
- Inform the public of the state's financial condition.
- Account for and control disbursement of all state funds, issuing warrants in payment of the state's bills including lottery prizes and unclaimed property.
- Determine legality and accuracy of financial claims against the state.
- Audit state and local government programs.
- Safeguard many types of assets until claimed by the rightful owners, in accordance with the Unclaimed
Property Law.
- Inform the public of financial transactions of city, county, and other local governments.
- Administer the Uniform State Payroll System.
- Audit and process all personnel and payroll transactions for state civil service, state exempt employees, state university employees, and college system employees.
- Planning, filming, editing, distributing and/or preparing distribution of photo and video content for various purposes such as marketing, entertainment, education, and more.
- Performing captioning, voice work, music for backing tracks, and other materials and services necessary for post-production.
- Providing access to virtual workspace for client to view video and photo projects in progress.
- Presenting finished products to clients and recommending optimal sharing guidance such as aspect ratio, file sizes, teasers, etc. for different media types.
- Converting video/photo files into required client formats such as jpg and mp4.
- Captioning, scripting, and/or audio description for web compliance.
- Manipulating, editing, formatting digital imagery to create slideshows, montages, presentations, and provide final products via shared digital platforms, printing and product proofs, and/or by saving content to physical media.
- Ability to access, administer, edit, and manage any digital asset management system that houses multimedia, serving as owner or administrator(s), editor(s), metadata tagger(s), photographer(s) to evaluate the system and its content, set permissions, edit content, create and assign metadata to assets, upload images, create galleries, administer backend data, and organize assets and their associated data.
- Developing, managing, assigning metadata nomenclature to be used and assigned to create and archive photography and videography, and those media assets in digital and electronic files, records, folders on client’s software, SharePoint platforms, or video platforms.
- Backup data, share files, and manage agency photo records via SharePoint, network share drives, physical media, internet sharing platforms, and other file management and file sharing systems.
- The photos and videos shall include but not be limited to headshots, press conferences, b-roll, and event coverage.
- Ensure the videographer and/or photographer use their skill and knowledge to create videos and photos with that best represent the Controller and office leadership through optimal angles and optimal lighting.
- The identifying party must document the performance issues, discuss the issues with the other party, and together, they shall determine the best approach for resolving the issues.
- Contract Period/Term: 1 year
- Questions/Inquires Deadline: June 13, 2025