The vendor is required to provide a robust procurement card (P-card) program to be used for city purchases.
- Provide visa p-cards; however, the contractor shall also provide the city with the option to request MasterCard p-card when operationally necessary.
- Program shall support virtual cards for the payment of invoices for various goods and services.
- The p-card services program, including, but not limited to:
• Designated strategic account manager assigned to the city
• Provision of exceptional customer service
• Maintain a program of creativity and innovation to be consistent and compliant with a changing environment
- Provide a p-card program that will allow the city to:
• Make timely purchases
• Make timely payments of purchases
• Enhance payment opportunities for the city suppliers
• Structure and streamline the city's accounts payable operations, and
• Consolidate reporting of city expenditures
- Web-based p-card management software
• Provide web-based p-card management software to control all aspects of the city's p-card program, including but not limited to, the following real-time actions:
1. Activation and de-activation of p-cards
2. Reporting lost or stolen p-cards
3. Update dollar limits, velocity limits and merchant category code (mcc) restrictions for each card
4. Ability to establish an organization hierarchy of cardholders and supervisors
5. Ability for supervisors to approve transactions on-line
6. Ability to assign city cost center codes to each individual card
7. Ability to override the default cost center codes for an individual transaction shall also exist
8. Ability to allow administrative access to all accounts online as well as allowing an individual cardholder's access to only their account or group of accounts
9. Review transactions / purchases made on a minute by minute, daily, weekly and /or monthly basis
10. Review disputed charges online in real-time
11. Download transaction information into the city's accounting system without the need for manual entry
12. Maintain and update cardholder information
13. Track cardholder spending activity
14. Generate various file formats for data analysis (example: pdf, excel, or other)
15. Ability to run and customize reports
- Velocity limitations - number of card authorizations per designated period - for example, ten (10) transactions per day, or twenty-five (25) transactions per month.
- Contract Period/Term: 3 years
- Pre-Proposal Meeting (Non-Mandatory) Date: June 17, 2025
- Questions/Inquires Deadline: June 27, 2025