The vendor is required to provide real estate broker and land acquisition services for include:
• Analyze vacant properties that could be disposed of by sale through either public bid or open market sales.
• Perform a detailed market study to advise how current market conditions affect the sale of properties.
• Conduct a detailed analysis to provide a recommendation of the projected value of proposed properties.
• Prepare a list of all the comparable sites and their asking terms.
• Provide any samples of brochures previously used.
- Administration/analysis/reporting
• Recommend a listing price and provide a comparative market analysis or other valuation method to support the recommended price prior to listing.
• Coordinate real estate appraisals.
• Advise and assist the county in determining the most efficient means of selling to achieve the highest possible market value.
• Submit a marketing plan that includes various types of advertising
• Implement the marketing plan approved by the county, including but not limited to placement, at the agent’s expense, of any advertising materials.
• Advertise the property for sale through open market or by bid.
• Work cooperatively with other real estate agencies and agents to generate interest in the property.
• Solicit written offers for the sale of the property.
• Coordinate site visits/showings with potential buyers.
• Present all submitted offers to the county and, if requested, the board of commissioners.
• Document any accepted offers, counteroffers, addenda, and the like in conjunction with the county’s legal counsel.
• Maintain, complete, and accurate real estate and financial records with respect to all matters and services provided on behalf of county.
• Represent the county in negotiations with a prospective buyer from the time of offer until closing.
• Obtain all written contracts with all necessary signatures to bind a potential buyer to any final agreement.
• Assist the county with all pre-closing, closing, and post-closing matters.
• Maintain copies of any contractor warranty for each related property if one was provided.
• Maintain records of earnest money received, disbursed, and/or returned.
- Land acquisition services
• Assign a project manager or senior real property agent to each task order to provide consultation and management services.
• This role will be responsible for staffing the work and reviewing reports for accuracy and completeness.
• This role will be the final responsibility for quality control.
• The owner any appraisals, surveys, spoil test, etc. That have already been conducted on the parcel(s).
• Conduct a market analysis of similar parcels in the area to assist the county in determining a fair offer amount for the parcel(s).
• If there are no recent sales that are similar in nature, make a recommendation to the county to obtain a fair market appraisal.
• Once the county has determined an offer amount, prepare a purchase offer with the county’s desired terms (such as price, amount of earnest money, due diligence period, closing date, and special stipulations, if any); and negotiate in the best interests of the county.
• Negotiate real property acquisitions with landowners, corporations, and/or public utility companies.
• Negotiate for fees, easements, and temporary easements.
• During the due diligence period, assist the county, if needed, with appraisals, collaborate with county vendors to obtain land surveys and soil surveys, etc., at the county’s expense pursuant
• Serve as holder of the buyer’s earnest money (county to deposit funds via ach transfer.
• Secure a real estate closing attorney, as needed, to facilitate title services and the closing of the transaction(s).
• Prepare draft option agreements, settlement worksheets, internal revenue service (IRS) standard forms, and complete other related documentation.
• Provide relocation plans, replacement housing payments, fixed moving expense payments, and business relocation payments when applicable and required.
• Assist the county in meetings with landowners and county agencies.
• Attend executive session board of commissioner’s meetings, as needed.
• Attend meetings with the solid waste authority board, as needed.
• All contracts will be the property of the county.
• After reviewing all tests, surveys, etc., the county will pay the proponent a flat fee if it determines that purchasing the property is not in its best interest.
• The flat fee will include the completion of any agreements, coordination of vendors, research, and mileage incurred.
• The proponent must provide an invoice that lists all hourly costs and a description of the services performed.
- Contract Period/Term: 1 year
- Non-Mandatory Pre-Proposal Conference Date: May 15, 2025
- Questions/Inquires Deadline: May 22, 2025