Scanning and Sorting System

The vendor is required to provide for an automated scanning and sorting machine used to process a high-volume of incoming documents for the department.
- Reference falcon + scanner or equivalent must include:
•    Scanning images at a resolution of 300 dpi or higher 
•    High speed image and data capture 
•    Real time multiple read locations 
•    Assign a unique sequence number for audit trail for all documents and accompanying checks 
•    Dynamical re-sizing varying scanline lengths without stopping the transport 
•    Accommodating numerous form and image capture customizations, revisions, and system upgrades 
•    Meeting varying and increasing workloads, without degradation of service, as business needs change 
•    Capture simplex or duplex in single pass 
•    Capture mark sense boxes 
•    Imaging mixed sized documents 
•    Process and identifying cash transactions 
•    Capture in landscape or portrait orientation 
•    Form and check re-orientation if scanned in the wrong orientation 
•    Data recognition and conversion, including but not limited to, optical character recognition (OCR), optical mark recognition (OMR), and magnetic ink character recognition (MICR). 
•    Data recognition and conversion of barcodes, including but not limited to, code 39 barcodes, pdf417 barcodes, and varying error correction levels. 
•    Electronically drop-out background colors 
•    Minimum two programmable output bins 
•    Full image display (color, black and white, grayscale, front or back) 
•    Editing, making corrections, rejecting an item or transaction during all stages of processing 20. assigning alternate date to batch or individual item level 
•    Post net barcode scanning 
•    Uninterrupted power supply 
•    Integrated workstation with organizer bins 
•    Flat-panel touch screen monitor 
•    Generate unique serial number, register number, or document identifier and print onto form and check rear during scanning 
•    Assigning batch numbers 
•    Automatic blank page detection and removal 
•    Automatic document feeder and manual hand drop area for inserting forms 
•    Automatically identifying form(s) based on barcode id and value and MICR data 
•    Electronically drop-out form background colors 
•    Create standard reports for statistical data and operator reports which include documents and hour, suspend time, reject rates, document type, date, and error rates by operator and by job for a day, a week, a month, or any user-definable period 
•    Create custom transmissions and reports for each customer 
•    Display transaction detail data, including but not limited to batch id, operator id, sequence number and audit trail, along with the document image to enhance research capability 
•    Access current status updates for unit of work, segment, customer or operator 
•    Access history information for segments of work 
•    Editing and correcting operator set-up errors 
•    Displaying and accessing information about error and warning workflow 
•    Processing revenue items from different customers with multiple parameters, different types of documents and separate accounting, depositing, and balancing functions 
•    Multiple work types including check only, document only or both for each customer 
•    Identify varying scanline lengths without pre-sorting 
•    Standard validation rules for single and multiple fields combinations 
•    Create customized transaction rules for balancing and validation for each customer 
•    Provide self-diagnosis
•    User-modifiable, online help screens 
•    Automated recovery routines 
•    Image-assisted jam recovery 
•    Recognition of multiple fields for capture of document information 
•    Process checks only and documents only transactions 
•    Encode multiple lines of programmable endorsement for all documents and checks 
•    Read non-standard, machine-printed fonts and font styles 
•    Image manipulation 
•    Standard check and document processing sort programs based on transaction definition to multiple sorters 
•    Create custom ad-hoc reports, printed or displayed on a workstation 
•    Create transport and operator reports 
•    Process rules to instruct the operator when the transaction requires handling 
•    Move items between transactions within a single batch 
•    Customized actions for each processing rule 
•    Recognize transactions and batches that are not fully scanned and require operator response 
•    Retain original and corrected information and user identification for audit trail purposes 
•    Automated and manual image enhancement 
•    Form and check image selection, deletion, replacement, and rescanning during batch processing 
•    Adjustable height stand 
•    Vendor-provided pc is expected to meet the following minimum requirements
•    Operating system requirements: windows 10 professional 
•    Installation of agency IT security applications, including, but not limited to management software (SCCM) and agency antivirus (Sophos) 
•    Receive software updates from agency by internet connection. 
•    If agency provides workstation, pc will be run latest version of windows 10 with office 2016 or later, and must be upgradable to latest versions.

- Contract Period/Term: 1 year
- Questions/Inquires Deadline: August 11, 2025