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A government agency in Arizona issued “Municipal Records Digitization and Document Management Services” (RFI). Solicitation SIDD-0216 closes on November 19, 2026. Eligibility: USA Organization. Submissions via Email.
Municipal Records Digitization and Document Management Services to improve document accessibility, records preservation, searchability, and operational efficiency.
- Town seeks industry input to identify effective, cost-efficient solutions for digitizing, organizing, preserving, and accessing municipal records. Responses will help inform future project requirements and procurement decisions.
- The anticipated project includes approximately 462 boxes containing an estimated 1.1 million images. Records may include building permits, development documents, engineering plans, utility records, historical documents, and other municipal records. Quantities are preliminary and subject to verification.
- The Town is considering full-color scanning with 100% quality assurance. The Town is interested in solutions that enable individual documents to be searched and retrieved using identifiers such as parcel number, permit number, property address, customer name, document type, and keywords. The Town seeks recommendations regarding folder-level versus individual document-level scanning and indexing.
- The Town intends to evaluate applicable records-retention requirements before determining which records should be digitized. Certain permanent, historical, or otherwise designated original records may require preservation and return to the Town.
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Quick answers about deadlines, eligibility and submission for this solicitation.
Proposals for SIDD-0216 are due by November 19, 2026.
A government agency in Arizona. The buyer's contact and submission details are in the solicitation documents.
USA Organization.
Submissions are accepted via Email. Follow the instructions in the solicitation documents.
Questions and inquiries must be submitted by November 16, 2026.
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