Multi-Functional Card Solution

The vendor is required to provide a comprehensive multi-functional card solution for faculty and staff on an indefinite quantities and deliveries basis.
- Support
• The vendor will support cloud-hosted software to produce and manage the id badges with
3-5 end-user admin accounts.
• The software should support in-line ID card enrollment and third-party database integration to facilitate badge management.
• The software should support automated data imports and exports.
• The vendor will provide both bulk printing and support in the in-house printing of staff ID cards. - The vendor should offer a card design service and/or functionality to assist with designing the look and content of the new id badges; there may be multiple designs needed.
- The vendor should offer miscellaneous supplies and equipment such as, but not limited to, lanyards, badge holders, badge reels, and compatible badge printers.
- The district desires to have the ability, via an online portal or other tool, to have our staff members review the photo that we have on file for them (that has been provided to the vendor) and to be able to upload a new photo or to replace it as needed.
- The district will supply a file to the vendor with the employee id number, name, photo, and primary work location (building and/or department name); in return, the vendor will provide a file that contains the employee id number, name, primary work location, and assigned card number(s).
- Multi-Functional Card Solution are outlined below:
• Web-Based Management Portal: A secure, user-friendly portal for managing card issuance, user data, and reporting.
• Integration: The solution must integrate with existing CPS systems (e.g., HR information system, access control, and timeclock systems).
• Data Encryption: Ensure that all user data is encrypted both in transit and at rest.
• Reporting Capabilities: Ability to generate customizable reports including card usage metrics.
• User Role Management: An administrative feature allowing various permission levels for staff managing the system.
- Contract Period/Term: 1 year