Curriculum and Syllabus Management Solution

The vendor is required to provide that curriculum and syllabus management solution for users, ensuring effective management of syllabi across all academic programs
- Ability to integrate the curriculum management software with existing student information systems (SIS) and learning management systems (LMS), and other institutional systems, ensuring seamless synchronization
- API supports custom integrations.
- plan for integrating the solution with current systems, including timelines and resource requirements
- Real-time data syncing across platforms
- Single sign-on (SSO)
- Curriculum management, course outline or syllabus management & customization
• The software supports curriculum creation, management, and alignment (mapping) with learning outcomes, degree standards, essential employability skills and accreditation standards, as applicable.
• The software supports the creation, management, publication and approval workflow of the college’s course outlines (syllabi).
• The software’s flexibility for creating custom program curriculum and course outline structures and templates for different departments or disciplines.
- Performance, scalability, and reporting
• outline the software’s scalability to handle increased users and content, and potential for expanded use (adding modules).
• The software’s ability to generate reports on curriculum effectiveness, student performance, and learning outcomes.
- Adaptability & multi-platform access
• The software supports multiple platforms and provides consistent user experience.
• System's adaptability to support updates or changes in curriculum and/or syllabus content, based on evolving institutional needs.
- Compliance and accreditation
• The software ensures compliance with accreditation standards and supports curriculum alignment and competency mapping for accreditation reporting.
- Data security and reporting
• The software ensures data security, including encryption and compliance with data privacy regulations.
• The software’s ability to track and report key performance indicators (KPIS) related to curriculum delivery and student outcomes.
• The ability to generate compliance reports for internal audits and accreditation reviews.
- Streamlined governance:
• Support efficient management of program definitions and curriculum updates.
• Ensure adherence to institutional governance rules.
- Responsive curriculum strategies:
• Enable agile curriculum updates to meet institutional and student needs.
• Showcase program pathways and flexible options for students.
- Enhanced collaboration and automation:
• Improve collaboration during curriculum design, proposal, and review processes.
• Automate approval workflows for greater efficiency.
- Comprehensive compliance and reporting:
• Fulfill internal and external compliance requirements.
• Provide robust reporting tools for audits and quality assurance.
- The CMS must include the following capabilities:
1. Curriculum management:
• Track course requisites, credits/hours, and program outcomes.
• Apply internally standardized curriculum review modification processes within the approved cyclical timelines.
2. Course outline management:
• The creation, editing, review and approval workflow, version control, and document sharing of course outlines.
• Integrate specific data items from approved curriculum to course outlines
• Map and track alignment of courses to specific quality requirements
3. Program lifecycle management:
• Document and manage academic programs throughout their lifecycle, including development, updates and reviews.
4. User authentication and authorization:
• Integrate with azure for user management
• Manage user roles and permissions to control access to data.
5. Collaboration tools:
• Facilitate multi-user workflows, collaboration, and feedback in all review processes.
6. Data integration:
• Integrate seamlessly with existing institutional systems such as banner sis and d2l LMS.
7. Accessibility and compliance:
• Fully comply with accessibility for state with disabilities act (AODA) requirements.
8. Reporting and analytics:
• Generate insights into curriculum effectiveness, updates, and compliance adherence.
• Generate insights into scheduling/space effectiveness.
9. Search and retrieval:
• Enable advanced search functionality to retrieve curriculum, program, course, or other information efficiently.
10. Scalability and flexibility:
• Accommodate future institutional needs, including custom tagging and emerging governance rules.  - The information and syllabus management system (cis) achieve the following objectives:
1. Centralized management:
• Provide a single platform to create, update, and store syllabi.
• Enable seamless linkage between syllabi and program/course details, using sis as single source of truth.
2. Standardization and consistency:
• Establish standardized templates and guidelines for syllabus content and structure.
3. Efficient collaboration:
• Facilitate version control and collaborative editing for seamless syllabus development.
• Ensure real-time updates in collaborative editing and publishing efforts.
4. Accessibility and transparency:
•  Provide students with clear learning expectations and assessment criteria through online access to syllabi.
5. Integration with LMS:
• Integrate syllabus content with existing LMS platforms to synchronize course materials and assessments.
6. Monitoring and compliance:
• Ensure compliance with institutional policies, accreditation standards, and regulatory requirements
7. Analytics and reporting:
• Offer insights into syllabus usage, engagement, and learning outcomes to support quality improvements
- The cis must meet the following requirements:
1. User management:
• Provide user roles with secure authentication integrates with azure and ability to manage access controls.
2. Syllabus creation and editing:
• Include a user-friendly editor with grammar/spell-check and multimedia support.
• Allow content copying, hyperlink inclusion, and multimedia for accessibility and visual appeal. .
3. Template management:
• Enable customizable templates that adhere to institutional standards for consistency.
4. Course information management:
• Allow user role-based permission input controls for some content and hardcoded messaging within the template to enable communication of consistent and standardization information
• Support tagging of courses with attributes like employability skills, experiential learning, program
learning outcomes and industry competencies, as applicable.
5. Review and approval workflow:
• Facilitate multi-step workflows for draft creation, review, and approval with notifications and
status tracking.
6. Version control:
• Maintain version history, enabling users to compare, annotate, and restore previous versions.
7. Collaboration and review:
• Provide multi-user collaboration features with feedback mechanisms and workflow management.
8. Syllabus distribution:
• Allow syllabi distribution via LMS integration, email notifications, or a centralized access portal.
9. Search and retrieval:
• Offer advanced search features for locating syllabi by criteria such as term, course code, or course name.
10. Accessibility and compliance:
• Ensure compliance with accessibility and other accessibility standards for all users.
11. Reporting and analytics:
• Generate analytics on syllabus creation, compliance, and engagement trends.
• Generate program profiles summarize historical context and current state.
12. Integration with institutional systems:
• Integrate with to data to ensure seamless data sharing and user experience.
13. Security and data privacy:
• Ensure robust data protection protocols and compliance with privacy regulations.
- Contract Period/Term: 5 years
- Questions/Inquires Deadline: February 19, 2025