Integrated Library System

The Vendor is required to provide host, and maintain integrated library system (ILS) software.
- The ILS software and its accompanying Online Public Access Catalog.
- The ILS database is hosted remotely.
- Migrate the library’s current databases (bibliographic, user, etc.) to their own format (if applicable).
- The ILS software contains the following modules/ functionalities:
• Acquisitions
• Cataloging
• Circulation
• Debt collection interface
• Digital content integration
• Ecommerce support
• Online public access catalog
• Inter-library loan
• Outreach
• Reports/analytics
• Requests
• RFID integration
• Selections
• Serial control
• System administration/configuration
- The ILS database is hosted remotely.
- The database is secured to prevent access by any unauthorized party.
- The database is online 24 hours a day, 365 days a year.
- Contractor notifies library of any planned service disruption in advance and must provide responsive support/troubleshooting service.
- The acquisitions module supports the library's ability to maintain up -to - date vendor, fund, invoice, and purchase order data.
- Supports multiple fund cycles, including the ability to view and generate reports for previous cycles.
- Supports the ability to roll funds over from one cycle to another.
- Supports a user -defined fiscal calendar/cycle.
- Has the ability to create multiple fund types.
- Has the ability to create multiple sub -funds.
- Has the ability to add, duplicate, modify, and delete funds.
- Has the ability to modify fund budgets.
- Supports the ability to create, add, modify, duplicate, and delete multiple vendors.
- Support for pre -order and street date management.
- Allows library to add unlimited number of orders.
- Supports the ability to create, add, modify, duplicate, and delete multiple orders.
- Supports direct integration with multiple vendors (Ingram, baker & Taylor, Midwest tape, etc.) for ordering, marc record import, and invoice management.
- Supports 9xx importing.
- Has robust invoicing features including the ability to add, modify, pay, reverse payment for, unlock, and delete invoices.
- Supports EDI.
- Allows order line cancellations.
- Supports automated duplicate detection during acquisitions.
- Software allow s all bibliographic records to be imported, modified, exported, searched, displayed, and deleted.
- Support s assigning an unlimited number of different items to the same bibliographic record.
- Allows library staff to modify and delete bibliographic, authority, and item records.
- Supports custom MARC fields and local authority files to help maintain local subject headings and genre terms (library of things / toy collections).
- Support s marc format error checking.
- Allows library staff to designate certain records as invisible to those searching the public facing catalog.
- Supports ability of library staff to create logical categories and mapping for organizing records.
- Supports the ability to generate spine labels based on item call numbers on demand, and capable of being printed on standard label sizes and sent to standard printer models.
- Contract Period/Term: 1 year
- Questions/Inquires Deadline: May 28, 2025