Right of Way Workflow Tracking System

The vendor is required to provide right of way workflow tracking system (ROWWTS) solution is intended to modernize and enhance right-of-way (ROW) project management by streamlining administrative functions, automating workflows, ensuring compliance with state and federal regulations, and improving interdepartmental coordination.
- To address these challenges, agency seeks to implement a modern ROWWTS solution that enables:
• Centralized data management for ROW projects.
• Automated workflows for land acquisitions, lease management, and appraisals.
• Integration with GIS, financial, and document management systems.
• Enhanced compliance tracking and audit capabilities.
• Improved reporting and analytics to support decision-making.
- Some of the key issues driving the need for a ROWWTS include:
• Disjointed data management – ROW project data is stored across multiple systems, requiring manual data entry and reconciliation. 
• Limited workflow automation – manual processes slow down approvals, payments, and property transfers. 
• Compliance risks – meeting federal and state requirements for ROW transactions is increasingly complex without a centralized tracking system. 
• Lack of integration – existing systems do not integrate with GIS, financial systems, or document repositories, making data access inefficient. 
• Inadequate reporting & analytics – current reporting tools lack real-time visibility, making it difficult for decision-makers to track project progress and financial expenditures.
- ROWWTS system features checklist for detailed specifications and respond accordingly.
• Project tracking – ability to manage right-of-way projects with real-time data access. 
• Land acquisition management – ability to track appraisals, negotiations, approvals, and payments. 
• Property management – ability to track surplus properties, leases, and disposition statuses. 
• Workflow automation – ability to provide automated notifications, approvals, and status updates. 
• Integration with external systems – ability to integrate with GIS, document management, and financial systems.
- System non-functional specifications
• Compatibility with modern web browsers and mobile platforms. 
• If the solution is vendor-hosted, hosting within the contiguous country
• Secure authentication and role-based access control. 
• Accessibility via current and future versions of microsoft edge chromium, google chrome, and safari. 
• Compatibility with apple and microsoft devices, including desktops, laptops, and tablets. 
• For web functionality, no plugins or additional software installation required. 
• The system will accommodate at least 250 concurrent users, scalable by 5% annually.
• Provide pricing details, cost proposal. 
• Utilization of the following identity standards – security assertion markup language (SAML) or opened connect and multi-factor authentication (MFA).
- System functional specifications
• Project information: describe how the system will store project details, parcel ownership records, and transaction histories.
• Appraisal management: describe how the system assigns appraisers and tracks values.
the automation system for reviewing approvals.
• Negotiation and acquisition: describe how the system records offers, counter-offers, and settlement details. 
• The automation system for notifications.
• Relocation management: describe how the system tracks displace information and eligibility. 
• Condemnation processing: how legal proceedings are documented and how approvals are completed.
• Payment processing: describe how the system integrates with the existing financial systems to track and process acquisition and relocation payments.
• Property management: describe the inventory system for acquired properties, lease tracking, and how geospatial mapping tools are utilized.
• Reporting and analytics: describe the reporting options, both standard and customizable. 
• Provide examples of dashboard views. 
• The statistical analysis of right-of-way activities that the system can complete.
- System non-functional specifications
• Web browsers and mobile platforms the system is compatible with.
• The contiguous united states the hosting location is.
• Access control systems, including authentication processes and role-based access.
• Ability to scale infrastructure to accommodate growth and system expansion.
• Steps taken to ensure uninterrupted data exchange with agency systems.
- Contract Period/Term: 3 years
- Questions/Inquires Deadline: July 11, 2025