Budgeting Software Tool

The Vendor is required to provide budgeting tool to manage the development of both operating and capital budgets.
- The system, the City expects the system to provide forecasting, analytic, and scenario planning tools.
- There will be six system super users who will primarily work within the system to enter the forecasting data and utilize reporting within the system. 
- There will be up to 30 end users who will enter budget requests within the system and utilize the system for forecast and scenario reporting. 
- In addition, the City expects to use the budget tool to prepare long-term forecasting that projects and analyzes expense and revenue trends, expected capital expenditures, capital needs, and other cost and revenue drivers for the organization.
- Project Goals
•    Provide a tool for departments to develop budget requests
•    Utilize the system to develop budget models and forecasts
•    Ability to save multiple versions of the budget submissions
•    Develop 10-year personnel cost modeling and forecasting
•    Manage position control between the budget and the ERP (Workday) system
•    Develop a 10-year capital improvement plan (CIP)
•    Develop a 10-year operating budget forecast
•    Use the system to process budget transfers, adjustments, and amendments
- Process Scope
•    Budget Projections
•    Budget Requests
•    Scenario Planning
•    Position/Personnel Budgeting
•    Program Budgeting
•    Capital Budgeting
•    CIP
•    Budget Adjustments
- Seamless integrate with City’s ERP, Workday
- Provide payroll forecasting for 10+ years based on grade and steps, anniversary adjustment for each position, salary range adjustments
- Ability to track positions as they move through the forecast including but not limited to title changes, fund and program costing changes, pay plan changes
- Positions can be costed to multiple funds, programs, and cost centers
- Ability to forecast benefit elements based on employee elections
- Ability to create and forecast 10-year budgets by Financial Data Model (FDM) (General Ledger) spend and revenue categories within each fund, program and cost center
- Ability to create and forecast 10-year operating budget by program and Fund
- Ability to create and forecast 10-year Capital project budgets, and flow to the 10-year operating budget 
- End users have the ability to enter budget requests (operating and capital) into the budget tool including description and reason for request
- Ability to prioritize and approve or deny budget requests
- Ability to enter and retain notes entered into the budget tool
- Ability to develop reports and ad hoc reporting 

- Contract Period/Term: 2 years
- Questions/Inquires Deadline: August 11, 2025