Computerized Maintenance Management System

The vendor required to provide computerized maintenance management system (CMMS) must provide the following services:
•    Parts inventory
•    Asset management
•    Custom request portal and work order dropdowns that are department specific
•    Work order templates to save time
•    Devices and connectivity
•    GIS and mapping
•    Historical database
•    Preventative maintenance checklists and schedules
•    Simplify input for technicians
•    Streamline work order process
•    Better 2-way communication from requesters to workers
•    Job board and prioritization
•    Universal software for all departments
•    Better notification filtering 
•    Better user training
•    Batch workorder edit and complete  
•    Expense tracking
•    Unlimited users
•    Safety and security
•    Ticketing system for it, marketing and security
•    Desktop version vs. mobile version concerns
•    Analytics
- Required response items
•    Parts, assets, and inventory management: system manage parts inventory, asset tracking, and expense reporting, and can it provide real-time visibility across multiple departments with unlimited users.
•    Work order customization and efficiency: CMMS support department-specific request portals, customizable dropdowns, and reusable work order templates—and can technicians’ batch-edit or complete work orders to streamline workflows
•    Technician usability and mobility: tools your platform offers to simplify input for technicians (mobile app, offline mode, barcode scanning, voice-to-text, etc.), and how do you ensure device compatibility and connectivity in the field
•    Preventative maintenance and data insights: system handle preventative maintenance checklists, automated scheduling, GIS and mapping integration, and long-term historical data storage for analytics and reporting.
•    Communication, notifications and cross-department needs: CMMS support two-way communication between requesters and technicians, advanced notification filtering, job board prioritization, and ticketing needs for it, marketing, and security within a single universal platform.
•    Include detailed fees for annual use of the CMMS.

- Questions/Inquires Deadline: December 4, 2025