Asset Management Software

The vendor required to provide asset management software to inventory roadway, traffic, pavement, and storm drain assets maintained by the county and implement a new computerized maintenance management system (CMMS) that will support county to develop a proactive asset management program for the organization.
- Asset management goals that must be supported by the selected CMMS:
•    Build a trusted system of record integrated with GIS for all roadway and traffic infrastructure, pavement, and storm drain assets maintained by the county. 
•    Determine the pavement condition index (PCI™) rating from zero (failed) to 100 (excellent) for consistently describing a pavement's condition and for predicting its maintenance and rehabilitation needs. 
•    Make informed decisions about how to invest limited ratepayer dollars, using reliable data about current asset conditions. 
•    Create a work order system with both public facing and internal interface to assign tasks to staff and track the repair and maintenance of assets.
•    Shift from a reactive asset management approach to proactive asset management by defining preventative maintenance schedules.
- Professional services
1. Installation
•    Implementation vendor must work with software vendors to provide a production and test environment for the newly selected CMMS
2. Project management
•    Develop a project plan that details key activities, identifies responsible parties, level of effort, critical implementation, and milestone dates.
•    Provide regular status reporting on task completion and project risks to the county lead
•    Co-lead project status meetings with county project manager
•    Develop testing plans that allow for thorough testing of system configurations and workflows
•    Document go live plans that will ensure a smooth rollout of the new CMMS
3. Configuration
•    Lead requirements sessions with county, IT, and GIS staff as necessary to document detailed configuration requirements
•    Provide advice and guidance on configuration approaches that will allow county to meet our asset management goals and take advantage of best practices and lessons learned from other similar implementations
•    Document system configuration requirements
•    Complete system configuration based on county requirements and industry best practices
•    Incorporate existing GIS data for county roadways and infrastructure and assets.
•    Test system configuration to ensure all options are correctly configured to meet county requirements
•    Provide technical documentation that details configuration decisions, workflow details, and system integration specifications
4. Asset data collection and loading
•    Conduct pavement condition asset and inventory surveys using a vehicle-mounted 3d sensor system composed of lasers, lidar, cameras, GPS, and other applicable systems. 
•    The system should automatically locate, measure, detect, store, quantify, and categorize assets and current condition of assets including but not limited to:
o    Roadways
o    Pavement
o    Sidewalk
o    Curb ramps
o    Speed humps
o    Multiuse paths
o    Traffic signs
o    Traffic and pedestrian signals
o    Warning flashers
o    Streetlights
o    Pavement markings
o    Ditch gates
o    Cattle guards
o    Channels
o    Water quality features
o    Inlets
o    Outfalls
o    Lift stations
o    Ponds
o    Traffic calming devices
o    Traffic cameras
o    Traffic network elements
o    traffic signals
o    Traffic signs
o    Guardrails
o    Traffic network
o    Bridges
o    Valve boxes and manholes
o    Drop inlets
o    For assets not visible or located on the surface, the CMMS shall also be capable of using existing GIS data, field surveys, or as-built information to store locate, measure, quantify, and categorize assets and current condition of assets including but not limited to:
1.    Utilities
2.    Pipes
3.    Force mains
4.    Infiltrators
5.    Storm sewer lines
6.    Channel lines
7.    Culvert lines
8.    Lift stations
9.    Sanitary and storm drain manholes
10.    SCADA system and network
11.    Its data network
12.    Traffic signal cabinet components
5. Asset management and work order system
•    Create dashboards and website for both public and internal interface.
•    Develop separate context dependent workflows for both internal and public work order management in each interface
•    Develop tasks and work flows specific to each user groups and asset types.
•    Review work flows with end users and revise as necessary prior to implementation.
•    Provide continued support to revise and improve dashboards and workflows as needed.
6. SAP and GIS integration interface development
•    Develop a two-way integration between SAP and the selected CMMS to ensure that items remain in synch between the two systems. 
•    Service orders, requests for material, and use of materials in CMMS are also reflected in SAP
•    Confirm and document detailed requirements for integrations with SAP and GIS.
•    Work with other software vendors, when necessary, to ensure integration requirements for the source system are fully understood and development and testing efforts are coordinated
•    Complete integration development and testing.

- Contract Period/Term: 6 years
- Non-Mandatory Pre-proposal MS Teams Meeting Date: December 10, 2025