Virtual Job Fair Platform

The vendor required to provide virtual job fair platform for department to connect job seekers to employers.
- Virtual job fair system requirements include, but are not limited to:
•    Unlimited capacity for:
o    Events
o    Users
o    Employer booths
•    No downloads required for participants
•    Fully mobile-friendly 
•    Accessible via internet (standard web browsers)
•    Ability to organize job fair layout based on preference (e.g., Industry, job type, location) 
•    Ability for department administrators to:
o    Manage and configure events
o    Show or hide employer booths
o    Block users 
o    Remove visitors from the fair in the event of misconduct
o    Spot-check booth content for quality
- Job seeker features
•    Create a profile. 
•    User profiles shall include: 
o    First and last name
o    Username 
o    Password
o    Email 
o    Phone number 
•    Upload and save resumes for employers to view
o    Resumes must be able to be saved for future events
- Employer features
•    Employers shall have the ability to personalize booths and view job seeker registration information and resumes. 
•    Sufficient safeguards in place to ensure the information obtained from employers is used only for the purpose disclosed.  
•    Information in electronic format shall be stored and processed in such a way that unauthorized persons cannot retrieve the information by computer, remote terminal, or any other means.
- Event interaction tools
•    Secure chat feature for communication during events
•    The ability for job seekers to block other job seeker chats 
•    Chats remain visible after page refresh
•    Secure video functionality for live interviews
•    Virtual marketing and display options within the event platform
- Analytics requirements
•    Number of participants
o    % Of participants by city
o    Access data:
1.    Methods (e.g., Desktop, mobile, tablet) 
2.    City 
3.    Browser (e.g., Safari, chrome)
4.    Mobile device used (e.g., Apple iPhone, Samsung galaxy)
•    Demographics (age, gender)
•    Number of employers     
o    Number of job seekers per employer booth
o    Number of open jobs 
- Support and training
•    Dedicated support contact or representative
•    Employer training provided upon request
- Security requirements
•    Monitor, detect, analyze, protect, report, and respond against known vulnerabilities, attacks, and exploitations.
•    Continuously test and evaluate information security controls and techniques to ensure that they are effectively implemented.
•    Maintain network security that, at a minimum, includes network firewall provisioning and intrusion detection. 
•    State data security: these security measures included but are not limited to maintaining secure environments that are patched and up to date with all appropriate security updates as designated (ex. Microsoft notification). 
•    Ensure state data is encrypted at rest and in transit using no less than 128-bit encryption.
•    Software shall allow enforcement of strong passwords for user accounts.
•    All state data and services related to state data shall be performed within the borders and jurisdiction of the country. 
•    All state data will be stored and maintained in data centers in the country.
•    Immediately inform department of any security incident or data breach. 
•    Comply with all applicable laws that require the notification of individuals in the event of a data breach or other events requiring notification in accordance with department policy 5000-0002 enterprise information security policy.

- Contract Period/Term: 3 years
- Questions/Inquires Deadline: January 20, 2026