Aviation Operations, Maintenance, and Inventory Tracking Software and Support

The Vendor is required to provide for aviation operations, maintenance, & inventory tracking software and support.
- Set and/or customize:
•    Set status of aircraft component(s) and/or customize task revision status
•    User permission roles
•    Alerts for inspections, maintenance on equipment
•    To limit access to inventory and supply to parts personnel only
•    Multiple statements within the task certification area and apply to appropriate tail numbers
•    Corrective actions on task cards to apply the P/N, S/N and tool storage location
•    Readiness level status, automatic alerts for upcoming currency requirements, and check ride expirations
•    Alert system for approaching or lapsed currencies
- Track:
•    Stock activity (incoming/outgoing)
•    Usage, inspection, and maintenance requirements for Ground Support Equipment
•    Life cycle of component(s) through entirety of a work order
•    Vendor Charges for parts and/or maintenance
•    Maintenance personnel credentials
•    Issued equipment and/or gear per individual
•    Training history and required reoccurring training
•    Crew designation, qualifications, and annual training requirements
•    Pilot/crew currency for day and/or night, NVG, and instrument flights
- Generate and/or create:
•    Report alerts of inventory that is slow-moving and/or nearing shelf-life expiration.
•    Report of aircraft fleet cost summaries vs. availability rate/mission capability rate, for individual aircraft and/or groups of aircraft
•    Sticker to affix to necessary location during the aircraft release process for completed maintenance
•    Shipping labels for components going to and from hangar
•    Progress reports showing pending work, completion percentage and priority of tasks
•    Budget and cost reports for audits or internal reviews
•    Purchase orders for materials, repairs and/or exchanges
•    Purchasing history reports
•    Orders for handling third-party service requirements
•    Workflow approvals based on permission levels
•    Aircraft maintenance schedule to incorporate links to all components and job tasks
•    Report on unanticipated discrepancies found during maintenance / inspections
•    Work orders (customizable to agency)– as well as being able to review, manage, and close them
•    Emails to selected address of service and parts purchase orders
•    Real time dashboard showing aircraft and crew availability
•    Automatic digital flight log entry and aircraft time reconciliation
•    Digital notifications for expiring currencies, trainings, check rides, and aircraft discrepancies.

- Contract Period/Term: 10 years
- Questions/Inquires Deadline: February 11, 2026