Enterprise Financial System Transition Readiness Support

The Vendor is required to provide for transition to the Enterprise Financial System (EFS). 
- The required services include two related work streams: 
•    Departmental research, review, coordination, and documentation support necessary to prepare long-outstanding contracts, purchase orders, and related obligations for State closeout processing; and 
•    Transition-readiness, interface coordination, issue tracking, testing support, documentation, and iPaaS-related support necessary to assist the State in preparing for EFS implementation.
- Provide for transition to the Enterprise Financial System (EFS), which requires departments to review and improve the quality, accuracy, completeness, and consistency of existing financial, procurement, asset, and related administrative records.
- As part of this effort, departments must identify and address outdated, incomplete, inconsistent, duplicate, invalid, or otherwise inaccurate records, including long-outstanding contracts, purchase orders, related financial records, and interface-related data or integration issues that remain unresolved beyond their appropriate period.
- The number of departments involved, the age and condition of certain records, the complexity of interface and integration-related readiness activities, and the need to support timely EFS implementation, the State requires specialized professional services to assist departments with data review, issue identification, remediation support, closeout support, interface coordination, iPaaS-related readiness activities, documentation, status tracking, and related transition-readiness services.
- Services may include identifying open items requiring review; researching supporting documentation; identifying missing information; coordinating with departments regarding required closeout forms, supporting records, and follow-up actions; preparing closeout support packages; documenting recommended disposition; and tracking item status through readiness for State review and processing.
- Services may include identification of missing, conflicting, incomplete, or nonstandard information; support for corrective actions; validation of record updates; documentation of assumptions, business rules, and resolutions; and tracking of items pending further review or decision.
- Transition-Readiness, Interface Coordination, and iPaaS-Related Support
•    Identifying interface-related data issues, dependencies, risks, and gaps affecting transition readiness;
•    Supporting review of source-to-target data requirements, mapping assumptions, data standardization needs, and validation requirements;
•    Coordinating with departments, project teams, and other authorized stakeholders regarding interface requirements, integration dependencies, readiness activities, and issue resolution;
•    Documenting business rules, assumptions, issues, gaps, dependencies, and recommended corrective actions related to interfaces and iPaaS-related processes;
•    Supporting testing preparation, test data readiness, issue tracking, and validation activities related to interfaces and iPaaS-enabled workflows; and
•    Preparing status reports, issue logs, coordination materials, and related work products necessary to support transition readiness and implementation coordination.