Individualized Education Program Platform

The Vendor is required to provide individualized education program (IEP) platform and the associated services necessary to configure, implement, migrate, onboard, train, and support the system across state agency.
- Core IEP platform capabilities
•    IEP authoring and instructional design tools: goal creation, measurable goals, progress monitoring, customizable forms, guided interface for tailored step-by-step IEP creation, and alignment with evaluation data. 
•    Evaluation, eligibility and required documentation: support for the full referral-to-eligibility workflow including 90-day timeline enforcement, integrated evaluation-to-IEP data flow, and all required special education forms. 
•    Collaboration and communication features: multi role collaboration workflows, notifications, real time updates, and shared access among educators, families, and service providers. 
•    Compliance automation and procedural safeguards: built in compliance checks, automated timelines, reminders, audit logs, and support for state and federal requirements.
•    Electronic digital signatures: “wet” e-signature functionality with timestamp tracking, compliant with the FERPA CRF part 34.99, with district-level controls for signature retention in special education documentation. 
•    Student transition and continuity tools: automated transfer of IEP records, preservation of historical versions, and support for transition planning. 
•    State compliance monitoring: district-enabled functionality to support for office monitoring workflows, including compliance indicator tracking, statewide monitoring report generation, and state audit or corrective action tracking. 
•    Data efficiency and automation: auto population of recurring data, reuse of prior IEP information, and template based workflows. 
•    Reporting and analytics capabilities: progress monitoring, data visualization, exportable/ad hoc reports, and Medicaid billing integration. 
•    IEP records transfer and caseload management: seamless transfers across districts and tools supporting caseload oversight.
- Family portal access and collaboration tools
•    Family access to real-time IEP content: secure portal access to IEPs, evaluation reports, historical documents, and real time updates. 
•    Multilingual access and document translation: automatic translation of IEP documents; multilingual interfaces; interpreter scheduling supports. 
•    Accessibility and plain-language supports: plain language documents, visual aids, glossaries, interactive features, and simplified navigation. 
•    Family engagement and collaboration tools: draft review, feedback, notifications, and participation in goal setting or transition planning. 
•    Support tools for families: training resources, help desk, AI chatbot assistance, and user guidance materials.

Questions/Inquires Deadline: April 27, 2026 – May 26, 2026