Scholarship Award Management System

The Vendor is required to provide a web/cloud-based scholarship award management system that will enable the office, the university foundation, and the academic colleges/departments to facilitate scholarship administration.
- This system will allow these offices to manage scholarship applications and communications, import incoming/current student data from Banner SIS, conduct reviews of scholarship applications, select award recipients, and permit the awarding and renewal of scholarship awards.
- These individual offices must be able to conduct these processes as separate units.
- Technical Requirements:
• System Architecture
o Cloud-based, vendor-hosted Software-as-a-Service (SaaS) solution preferred
o Scalable architecture capable of supporting future growth in users and transactions
o Secure, redundant data centers with disaster recovery and business continuity plans
• Integration with student information systems, Ellucian Banner
• Standards-based APIs (REST, JSON, XML, or equivalent) for bi-directional data exchange
• Support Single Sign-On (SSO) via SAML
• Support for Multi-Factor Authentication
- Security and Compliance
• System must be secure and meet all local, state, and federal data security standards
• System must be GDPR compliant
• Provide applicable certifications such as SOC2 documentation
• Provide a statement stating whether your company is compliant with Act and Red Flag Regulation requirements
- Users
• There must be no restrictions on the number of users in the system
• User permissions and accesses must be role based. Role-based permissions govern each user’s rights to add, edit, and view information within the system
• Users should be required to log into the system through university single sign on authentication service. The only exception would be for external references
- Function
• System must have the ability to view and track the scholarship awarding for incoming and current students
• System must allow for the creation of a generalized application for any scholarships not tied to an academic college/department and the creation of individual scholarship applications that can be used by the academic colleges/departments
• Our current system has 3,446+ portfolios, 47,515 student general application records (increases daily), 196 imported data fields
• System must be capable of communicating with students during the various stages of the scholarship application process. This includes award notification, post acceptance requirements, and award acceptance reminders
• System must allow for the tracking of all communications
• System must allow for renewable scholarships
• Upon implementation, system must allow for the importing of historical scholarship data for active students to allow the processing of existing renewable scholarships
• System must have the ability to label scholarships based on multiple criteria. For example, labeling scholarships belonging to a certain academic college/department, labeling need-based scholarships, labeling freshman only scholarships, etc.
• System must have the ability to add administrative notes/questions that can be exported in report files
• System must have the ability to create customizable views on different grids
• System must have the ability to mass-update scholarship opportunity open and end dates
• System must have the ability to create reviewer groups based on the generalized application, academic college/departmental applications, and individual scholarship opportunities.