Robotic Book Scanning System

The Vendor is required to provide the purchase, delivery, installation, and commissioning of one (1) high-speed, robotic, non-destructive book scanning system.
- The system will support modernization of the Library and digitization of bound appellate court records and other legal materials that are regularly requested by law firms, government agencies, researchers, and members of the public.
- Division will digitize bound appellate court records and other legal materials that may be fragile, aging, or irreplaceable. Preservation of original materials is of critical importance.
- Core Functionality
• Robotic or automated page-turning system.
• High-volume, non-destructive digitization of bound materials.
• No disbinding, cutting, or alteration of original volumes required.
- Imaging System
• Dual high-resolution digital cameras (minimum 25 megapixels per camera).
• True optical resolution of at least 300 ppi.
• Optical-grade lenses designed for archival reproduction.
• Simultaneous dual-page capture capability.
• Capture modes must include:
o 24-bit color
o 8-bit grayscale
o 1-bit bitonal
- Book Handling and Preservation
• Adjustable V-shaped book cradle.
• Book spine support mechanism.
• Glass platen (hardened safety glass or equivalent) to assist in page flattening without damaging bindings.
• Page-turning mechanism suitable for aging and archival paper.
• LED lighting system designed for archival or museum-grade materials.
- Software and Workflow – System must include production-level software capable of:
• Batch scanning
• Workflow management
• Image processing and enhancement
• De-skewing, cropping, and de-warping
• Quality control review
• Metadata capture
• Export to network storage locations
- File Formats – System must support export to:
• The system must support export to standard archival and access file formats, including TIFF (uncompressed), JPEG, PDF, and PDF/A, either natively or through image processing software (e.g., LIMB Image Processing).
- Included Equipment
• Scanner unit
• All cameras and lenses
• Controller unit
• Manufacturer-approved workstation
• Monitor and mounting hardware
• All required cables, connectors, and power cords
• All necessary software licenses for operation.