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A government agency in Ontario issued “K-12 Library Management System” (RFP). Solicitation SYS-5559 closed on June 16, 2026. Eligibility: Only for Canada Organization. Submissions via Online Portal.
The Vendor is required to provide a K-12 Library Management System (LMS) that orchestrates a unified workflow for circulation, collection development, and student discovery across hybrid media environments.
- The LMS to include:
• Quick check in and check out (circulation)
• Simple navigation
• Browser based
• Data transfer capabilities
• Automated overdue emails to parents/guardians
• Student data sync (auto-updates)
• Streamlined cataloguing (import by ISBN)
• Fast and flexible report generation
• Clean, intuitive and modern interface
• Access from home for students/staff
• Visual search (book covers)
• Responsive technical support
• Training videos and manuals
• The ability to catalog books, eBooks, Chromebook, robots, and Makerspace Kits
• Easy label and barcode printing
• Status tracking (ex. Lost) and
• Integrate with the Boards current systems
- IT Mandatory Requirements
• Act Compliance – the software must comply with the ensure it’s fully accessible to all users.
• State Privacy Laws – the software must adhere to all relevant privacy laws, including but not limited to the Act (MFIPPA) and any other applicable State legislation.
• SSO Support Using Azure – the software must support Single Sign-On (SSO) functionality with Azure Active Directory to ensure seamless user access control and management.
• State Data Residency
• Service Level Uptime – the software must guarantee 99.9% uptime, ensuring high availability for users.
• Browser based software
• Data transfer capabilities
• Security- the software must include robust security features such as encryption, multi-factor authentication, and regular security audits.
• Agree to our Data Processing Addendum
• Actively participate in the development of a Privacy Impact Assessment
• Agree to undergo and actively participate in yearly vendor assessment.
Ask any question about the RFP and its amendments. Instantly surface schedules, deliverables, compliance items, evaluation criteria, and budget details with 100% source-backed answers.
Quick answers about deadlines, eligibility and submission for this solicitation.
No. This opportunity (SYS-5559) closed on June 16, 2026. See similar open RFPs below.
A government agency in Ontario. The buyer's contact and submission details are in the solicitation documents.
Only for Canada Organization.
Submissions are accepted via Online Portal. Follow the instructions in the solicitation documents.
Contract term: 3 years.
Questions and inquiries must be submitted by June 9, 2026.
Yes. After purchase, with a subscription or during a free trial, the RFPPlanet AI Assistant answers questions sourced from this RFP’s documents, such as requirements, evaluation criteria and key dates.
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