Computerized Maintenance Management System

The Vendor is required to provide computerized maintenance management system (CMMS) that can be deployed to manage and monitor the portfolio of its facilities and facility assets and meets the standard and additional functionality requirements outlined in this document.
- Standard functionality
1. Asset lifecycle tracking
• Recording asset conditions, calibrations, inspections and maintenance records, performance data, and warranty information
• Scheduling predictive or preventive maintenance tasks
• Condition monitoring via sensors or other technologies to gather data on parameters like vibration, temperature, and oil analysis
• Automated calculation of the entire deferred maintenance backlog using a nationally recognized data source similar to Gordian's means building construction data
2. Automated work order management
• Auto-generation and scheduling upon failed inspection
• Auto-assignment and distribution to maintenance technicians
• Auto-assignment and distribution to vendors
• Tracking and routing
• Configurable tracking metrics to provide reports with key performance indicators
• Work order prioritization based on factors such as safety or emergency risks, impacts on operations, severity of damage or potential for escalation, cost of servicing or replacement, and cost implications of deferred maintenance
3. Vendor management
• Recording contact details and service agreements
• Tracking metrics such as on-time delivery and quality of service
• Measuring cost-effectiveness to optimize spending
• Comparisons between different vendors
• Reporting on the above trends
4. Budget management
• Tracking actual spending against allocated budget
• Maintenance frequency and cost analysis
• Labor costs analysis
5. Disposable inventory management
• Descriptions, locations, supplier details, and transaction history of spare parts and disposables
• Tracking inventory levels and auto-generating purchase orders with reported low levels
• Analysis and reporting of inventory data.