Student Information System

The Vendor is required to provide student information system (SIS) space for several months.
- Primary functions for review
1. Foundation: curriculum and assessment
• Academic journey templates: provide a "plug-and-play" program or pathway (major) template that outlines all required credits for a student.
• Catalog-driven logic: automatically determine total credits and graduation requirements based on the course catalog and year.
• Prerequisite/co-requisite enforcement: track and enforce complex logic for individual courses and course groups during registration.
• Learning outcomes: integrate course learning outcomes (CLO) and institutional learning outcomes (ILO) into the grading or assessment process.
2. Entry: open and limited admissions
• Automated application intake: replace manual google sheet reviews with automated evaluation and legitimacy checks (IP, address, and phone number validation).
• Duplicate detection: utilize "fuzzy match" logic and percentage-based matching to identify existing student accounts, even with inconsistent hyphenated names.
• Flexible status management: seamlessly handle transitions between "prospect," "applicant," "cleared to register," and "active student"; include potential student status functionalities not mentioned here to capture additional functions of the system.
• Limited-entry support: collect and track sensitive data for programs like nursing, including program-specific GPAs and immunization records.
3. Specialized: pre-college and community education
• Flexible registration timelines: support "late-start" enrollment (up to two weeks post-term) for GED and ESOL populations.
• Non-credit agility: allow for streamlined demographic collection and immediate payment for community ED without requiring a full academic transcript.
• College now (high school) tracking: capture high school locations, assigned teachers, and parent/guardian permission forms for dual-enrollment students.
4. Integration: LMS and identity management
• "Silent" LMS integration: real-time synchronization with Moodle to provision course shells and push student rosters automatically.
• Single sign-on (SSO): configure for SSO using Microsoft entra id as the primary identity provider to prevent access issues, including seamless integration of information updates based on student account changes in the SIS.
• Automated provisioning: automatically disable access to Moodle and other services when a student’s status changes to "withdrawn" or "completed".
5. Support: learning commons, advising, and library
• Case management and ticketing: a built-in system to track all interactions with advising, counseling, and career services.
• Task progress tracker: a visual checklist for students, advisors, and the registrar to monitor outstanding tasks or milestones.
• Resource accountability: track high-value technology loans (laptops, hotspots) and automatically place financial holds for non-returned items and have the ability to turn this off for key scenarios.