Fundraising, School-Based Sales, and Transaction Operating System

The Vendor is required to provide fundraising, school-based sales, and transaction operating system solution must preserve school-level flexibility, local decision-making, and existing vendor relationships, while providing the district with centralized oversight and reporting capabilities.
- District-customized platform capable of supporting:
• Fundraising campaigns
• Product sales
• Apparel sales
• Ticketing functions for fine arts, athletics, and activities
• Donation-based fundraising
• Booster club, PTA, PTO, and student organization transactions
- Required system capabilities:
• Districtwide transaction management for school fundraising and sales activities
• School flexibility allowing continued use of school-selected products, vendors, and fundraising approaches
• Centralized district-level reporting and audit-ready transaction visibility
• Secure payment processing, privacy protections, sales tax collection, and compliance safeguards
• Profitability models supporting strong school returns on fundraising activities
• Apparel sales management with district brand alignment, local vendor integration, and delivery options
• Dual-language functionality and parent-friendly communication tools
• Dedicated support services, including implementation assistance and responsive customer support
• Data retention and reporting tools that support long-term financial growth and districtwide analysis
• Enterprise-level operational consistency aligned with district system standards
- Transaction and payment processing
• Platform payment card industry data security standard (PCI-DSS) compliant
• Payment methods does your platform support (e.g., credit/debit cards, ach/e-check, digital wallets such as apple pay and google pay, in-person point-of-sale, cash/check reconciliation)
• Identify the payment gateway(s) and merchant processor(s) your platform uses or integrates with.
• Settlement and deposit timing, including how quickly funds are disbursed and how deposits are attributed to the correct school, department, student organization, booster club, PTA/PTO, or campaign.
• All transaction and processing fees.
• Confirm your ability to configure whether fees are absorbed by the school/organization or passed to the payer, and confirm that no fees apply to internal district users except as expressly agreed.