Treasury Management System

The vendor is required to provide treasurer management system (TMS) to support property tax billing, collection, and reporting.
- Requirement:
1. Integration & data exchange
• Integrate with the county assessor’s catalis tax & CAMA system to import valuation data, advance-pay flags, property details, and annual assessments.
• Store current-year data and at least 10 prior tax years including delinquent balances.
• Always apply incoming payments to the oldest outstanding charges. Penalty and interest should be paid first.
• Integrate with Esri GIS for parcel and owner information.
• Integrate with the county’s online payment gateway to import and auto-apply payments by UPC.
2. Tax calculation
• Support annual tax calculations once rates for all districts and categories are entered.
• Maintain multiple tax categories and tables including flat dollar, percentage, per-head livestock, developed/undeveloped land, etc.
• Generate the annual tax roll and maintain tax tables for all five taxing jurisdictions.
• Must follow all state statutes.
• Ability to add distribution rates for each entity and supply a distribution sheet for each of the entities at the end of the month.
3. Tax billing
• Generate annual tax bills including up to 10 years of delinquent amounts.
• Support Company flags, bankruptcy flags, and multi-year delinquency indicators.
• Ability to provide zip-code presort for printing.
• Support electronic billing files for mortgage and finance institutions.
• Produce files for third-party printing vendors such as peregrine.
• Import issued bill images for attachment to the taxpayer record.
4. Payment processing & cash receipting
• Accept multiple payments per parcel and batch payments across parcels.
• Automatically calculate penalties and interest, with a date override option.
• Apply all overpayments immediately, with the ability for authorized staff to adjust, reallocate, or correct overpayment distribution as needed.
• Allow overpayments to be refunded or credited to the next year.
• Support multiple payment methods including cash, check, credit card, and eft.
• Process agecy checks.
5. Delinquent tax management
• Link/unlink multiple delinquent years for consolidated billing.
• Calculate taxes in arrears with penalties and interest.
• Identify delinquent mobile home accounts, generate liens, and notify DMV.
• Generate state-required delinquency notices and electronic files.
6. Tax roll adjustments
• Authorized staff must be able to update names, legal descriptions, values, district assignments, and taxes for all stored years
• Accommodate ads and deletions of the tax roll.
7. Year-end & financial reporting
• Produce balance sheets, income statements, and budget analysis reports.
• Export state-required spreadsheet formats.
• Allow the New Year to open while keeping the prior year editable.