Safety Management Platform

The Vendor is required to provide safety management platform that supports proactive safety planning, regulatory compliance, hazard identification, safety documentation, and reporting.
- The platform should be scalable and configurable to support multiple trades, varying levels of risk, provide offline capability and future business requirements.
- Core functional requirements
1. Safety data sheet (SDS) management
• Central repository for all SDS
• Department-specific SDS libraries
• Chemical inventory management
• Barcode/QR code lookup
• Mobile access
• Offline access
• Automatic SDS updates
• Version control
• Search by:
• Chemical
• Building
• Department
• Manufacturer
• Reporting by location
• Hazard classification reporting
• Expiry notifications where applicable
2. Risk matrix
• Likelihood vs consequence matrix
• Custom scoring
• Automatic risk ranking
• Color coding
• Residual risk calculations
• Controls library
• Escalation based on risk level
3. Dynamic forms
• Trade
• Task
• Risk level
• Building
• Equipment
• Hazards
• Regulatory requirements
4. Documentation management
• Safe work procedures
• Safe job procedures
• Hazard assessments
• HIRAS
• Job hazard analyses
• Toolbox talks
• Emergency response plans
• Standard operating procedures (sop)
• Safety bulletins
• Manufacturer safety information
• Field instructions
5. Corrective action management
• Assigned actions
• Due dates
• Responsible persons
• Status
• Escalations
• Completion verification
6. Mobile functionality
• Native iOS and android applications
• Offline functionality
• Synchronization once connected
• Photo capture
• Voice-to-text
• Electronic signatures
• QR code scanning
7. Dashboards and reporting
• Outstanding safety documentation
• Completion rates
• High-risk work
• Open corrective actions
• Incident trends
• Inspection completion
• Hazard reports
• Department performance
• Trade-specific statistics.