Records Management System

The Vendor is required to provide records management system (RMS) with integrated computer aided dispatch (CAD) and professional standards/internal affairs functionality for the department.
- Software solution requirements
• Incident reporting
• Arrest documentation
• State and university citation management
• Collision reporting
• Use of force reporting
• Case management
• Computer-aided dispatch (CAD)
• Property and evidence management
• Agency asset inventory management
• Supplemental reporting
• Professional standards/internal affairs management
• Early warning system (EWS)
• Parking registration
• Act reporting support
• NIBRS/SCIBRS reporting
• Secure electronic document storage
• Role-based security
• Audit logging
• Historical data migration from the university's current records management system
- Records management system requirements
• Be national incident-based reporting system (NIBRS) and incident-based reporting system (SCIBRS) compliant.
• Support electronic incident reporting and report management.
• Provide supervisory review and approval workflow.
• Maintain permanent audit logs of all system activity.
• Support supplemental reports.
• Support arrest documentation.
• Support both state and university citation documentation.
• Support collision reporting.
• Support use of force reporting.
• Maintain searchable records.
• Allow electronic attachment of documents, photographs, pdf files, hyperlinks, and other digital evidence.
• Generate statistical and management reports.
• Provide customizable dashboards.
• Permit tagging and searching by campus building, facility, or location.
• Export records and reports in commonly accepted electronic formats.
• Support reporting and electronic submissions to applicable state reporting systems, including but not limited to CMS and SCIEX, where available.
- Computer-aided dispatch (CAD) requirements
• Call intake
• Request-for-service management
• Officer dispatching
• Unit status management
• Call history
• Incident number generation
• CAD reporting
• NCIC interface capability, if available and authorized
• Mapping functionality.