American Sign Language Protactile and Voice Interpretation Service

The vendor is required to provide communication access as required by the americans with disabilities act for participants who are deaf or deafblind; identified services include american sign language (ASL) protractile and voice interpretation services.
- Services of asl and protactile interpreting are required as per indicated by the event schedule below:
• Deaf-blind symposium schedule of events: the following are dates and projected needs. the company must be able to adjust to changes as the event approaches. interpreting service needs may be less or more than projected.
o Thursday, February 27, 2025 (day 1)
(Service providers - no breaks)
o Pre-symposium day 11:30 am - 4:15 pm (no scheduled breaks)
o Registration/check in/exhibit hall
11:30 am – 1:00 pm
o 1 team of 2 asl interpreters available for check in as needed
o Breakout sessions (2 concurrent)
o 1:00 pm – 4:15 pm
o 2 teams of 2 asl platform interpreters
o 2 team of 3 protactile interpreters
o Friday, February 28, 2025 (day 2)
(Service providers - lunch (12:00 pm - 1:30 pm) on own/not paid)
o General sessions (3 sessions - see times below)
8:00 am, 10:30 am, 1:30 pm
o 1 team of 4 asl platform interpreters
o 2 team of 3 protactile interpreters
o Breakout sessions (4 concurrent)
3:30 pm - 4:45 pm
o 4 teams of 2 asl platform interpreters
o 2 team of 3 protactile interpreters
o Family social in marriott atrium (for families & symposium presenters)
5:30 pm - 7:30 pm
o 3 individual asl interpreters to float among guests during a reception.
o 1 team of 3 protactile interpreters
o Exhibit hall break coverage
o 1 team of 2 asl interpreters available during break times only: 10:00am - 10:30 am & 3:00 pm - 3:30 pm
o Saturday, march 1, 2025 (day 3)
o (Service providers - lunch provided and paid)
o Breakout sessions (4 concurrent at each time period below)
8:00 am - 9:45 am
10:00 am - 11:30 am
o 4 teams of 2 platform interpreters
o 2 teams 3 of protactile interpreters
o Luncheon awards ceremony & general session
12 00 pm – 3:30 pm
o 1 team of 2 platform interpreters
o 2 teams 3 of protactile interpreters
o 1 voice interpreter 2:00 pm - 3:30 pm for presenter exhibit hall break coverage
9:45 am - 10:15 am & 11:30am - 12:30 pm
o 1 team of 2 asl interpreters available during break times only
- person-to-person interpretation (PPI) interpreters who have experience in varying visual and tactile communication preferences and levels of language proficiency must be available as needed.
- Protactile interpreters who have experience in protactile must be available as needed.
- the awarded company must meet with agency deafblind outreach project manager, at least 2 weeks prior to the event. discussion to include:
• Discuss needs of individual deafblind clients, review handout information, and discuss set up for interpreters at the hotel.
• Vendor must provide the names and certification levels of assigned interpreters and be able to assure a back-up plan for interpreters holding advanced interpreter certification as required.
• Provide plan for service replacement in event of provider(s) illness, no-show, and last-minute changes and additions.
- All interpreters must abide by a code of ethics, wear professional attire, and conduct themselves in a professional manner in social settings as well as in sessions.
- Questions/Inquires Deadline: January 21, 2025