Website Development Management Hosting Services

The Vendor is required to provide website development firms to redesign, develop, host, and maintain the district’s official website and meeting agenda management system.
- To modernize the existing site, improve usability for constituents and staff, and integrate functionality for board meeting management, ordinance and resolution codification, and comprehensive content management.
- Act-compliant, mobile-responsive website with a robust and intuitive backend system, enabling district staff to efficiently manage and update content.
- Website design and development
•    Custom website design that reflects the identity and public service mission of agency.
•    Responsive design compatible with all major browsers and mobile devices.
•    Compliance with WCAG 2.1 a/aa accessibility standards and laws.
•    Branding integration with agency logo, colors, and design preferences.
•    Floating navigation bars (top and side)
•    Ability to display site-wide banners or alerts
•    Calendar of events
•    Subscription-based email and text notifications with opt-in lists by category (i.e. agenda postings, news, emergency alerts, calendar events, etc.)
•    Content migration from current website to new website template
- Hosting and security
•    Fully managed cloud-based website hosting service.
•    Minimum 99.9% uptime guarantee with failover and load-balancing.
•    Daily automated backups with minimum 90-day backup retention.
•    SSL certificate (https) included and auto renewed.
•    Proactive monitoring and intrusion detection and prevention.
•    DDoS mitigation and firewall protection.
•    CMS user accounts protected with multifactor authentication (MFA)
•    Includes single sign-on (SSO) with EntraID
•    Encryption at rest and in transit for sensitive data, including the user account database and customer information submitted in web forms.
•    CMS user access can be controlled using security groups and access can be limited by function, site tree, department, module, repository folder, and form.
•    CMS user logins and activity is logged and can be audited.
•    CMS database schema and data dictionary availability (on request)
•    Storage capacity and bandwidth included in hosting plan
•    Required storage of data within the outlying areas
- Content management system (CMS)
•    CMS must be user-friendly and intuitive for non-technical staff.
•    Role-based access control with user-level permissions.
•    WYSIWYG editor for easy content creation and editing.
•    Ability to manage multimedia content (images, pdfs, videos, etc.).
•    Version control and content rollback features.
•    Integrated content scheduling and publishing workflows.
•    Editable page layouts with widget-style elements
•    Iframe and html5 support
•    Context-sensitive help tools for CMS users
•    Ability to define site-wide fonts and styles
- Board meeting and public document management
•    Integrated board meeting calendar and event management.
•    Agenda creation and publishing tools.
•    Upload and manage agenda packets, meeting minutes, with ability to link video and audio recordings.
•    Searchable archive of past meetings with filters by year, board, and topic.
•    Integration with streaming services or embedded video playback.
•    Module to publish and manage district ordinances, resolutions, and policies.
•    Searchable index with filters by year, subject, type, and document id.
•    Pdf upload capability with embedded metadata (e.g., adoption date, ordinance number).
•    Bulk import functionality for historical documents.
•    Optional tagging and cross-referencing tools.
•    Staff-facing interface for managing codified documents.
- Administrative backend (client interface)
•    Dashboard overview with website analytics and recent activity.
•    Secure document management and repository for staff-only files.
•    Notification system for expiring content and pending approvals.
•    Multi-language support or integration with translation plugins.
•    Ability to clone user accounts and manage permissions by group template
•    Admin control toggle to disable site-wide edits for general users
•    Unlimited custom short URL creation and keyword tagging for SEO.
- Contract Period/Term: 3 years
- Questions/Inquires Deadline: July 31, 2025