Website Redesign Services

The Vendor is required to provide current website was developed in 2019 and requires a complete overhaul to reflect the latest web design trends, improve functionality, and better align with agency brand identity.
- The current site is a custom coded WordPress site that has approximately 350 pages of content, with 114,000 active users in the last year.
- The Redesigned Website Must Meet The Following Requirements:
•    Enhanced user experience: create an intuitive, responsive design that adapts to various devices and screen sizes (desktop, tablet, mobile).
•    Improved information architecture and navigation: effectively organize the website’s content and develop an intuitive site navigation to make it easier for users to find information.
•    Optimized performance: improve page load times, site speed, and overall performance.
•    SEO-friendly: incorporate best practices for search engine optimization (SEO) to boost visibility.
•    CMS integration: provide a user-friendly content management system (CMS) to allow for easy updates.
•    Brand consistency: ensure visual elements and tone are consistent with agency branding guidelines.
•    Improve UX/UI: enhance user experience and guiding their navigation through proper channels based on their interests and the type of user it is.
o    Example 1: a prospective student should be able to easily find information about programs, tuition, and application requirements.
o    Example 2: a staff member should easily be able to find info on the services they need and who they need to reach out to get them.
•    Accessibility: meet or exceed the most current version of the web content accessibility guidelines adopted by the World Wide Web consortium for accessibility (“WCAG standards”).
- Search function 
•    The new website must include comprehensive search functionality as many of the current website’s user’s report that is how they locate the information that they seek.
- Multimedia
•    The new website must be able to integrate photos, video, slideshows, podcasts, and other media onto agency home and other pages. 
•    Agency must be able to create dynamic pages that are easily updatable with changing content.
- Intranet and password protected pages
•    The new website must have the ability to have an intranet within the website. 
•    The current site only allows one password to be implemented with the password-protection function, effectively limiting agency to one password-protected page on the entire website, rather than a full intranet.
- Search engine optimization
•    The new website must utilize SEO that reflects industry best practices.
- Data and security
•    Agency collects data via web forms (e.g. gravity forms). 
•    The new website must allow agency to collect information securely, with the option to easily export the data to .xls and .csv files.
- User friendly editor
•    The website backend must be easy to work on so that staff can easily create new pages and make content updates. 
•    Must provide detailed training materials on maintaining and updating the website’s content.
- Ability to update WordPress and plug-ins
•    Agency finds the current site difficult to keep updated as new WordPress and plugin updates often clash with the custom code of the site. 
•    The new website should not only serve the functionality we need, but must be easy to maintain and update as needed.
- Ongoing maintenance and updates
•    Agency finds it a challenge to keep its WordPress and plug-ins updated as updates are sometimes not compatible with agency custom-coded site and built in functionalities. 
•    Must provide ongoing updates and maintenance after the launch of the new website to ensure code compatibility with new versions of plugins, WordPress, PHP, and MySQL. 
•    These service requirements will be outlined and agreed upon in this contract.
- Redesigned website meets
•    A redesigned website that aligns with the agency brand guidelines 
•    WordPress-based site - website should be structured as a WordPress multisite
•    WYSIWYG (what you see is what you get) editing capability
•    A range of page templates that provide a variety of page formats
•    Responsive design that adapts the content for the user’s device, (including not limited to mobile, tablet, laptop)
•    Meet or exceed ADA compliance guidelines and the most current WCAG standards
•    Integration of analytics program such as google analytics
•    Integration with an eventual CRM (e.g. slate)
•    Have an average load time in-line with industry best practices
•    Compliance with all current privacy and disclosure standards, including the general data protection regulation (“GDPR”) and act.
•    A staging environment to provide individuals/groups with the opportunity to view their pages, content, and functionality before they go live

- Contract Period/Term: 5 years
- Questions/Inquires Deadline: August 8, 2025