Website Redesign Services

The Vendor is required to provide council website serves as a critical communication and engagement platform for our nationwide cooperative purchasing program.
- The website is built on the county content management system (CMS) platform and is hosted internally by the council data services department. 
- We plan to retain this existing CMS infrastructure and the current structured query language (SQL) database during the redesign process.
- The program serves a diverse national audience, including:
•    local, regional, and state government agencies
•    non-profit organizations
•    vendors and suppliers offering products and services nationwide
•    procurement professionals, purchasing cooperatives, and buyers seeking efficient and compliant procurement options
- The site consists of a mix of static and dynamic pages, with much of the content and data-driven components pulled from an SQL database.
- The current site navigation and page layouts have been reported as confusing and unintuitive.
- As a result, a complete redesign of the user experience (UX) and interface (UI) is desired, while maintaining the same CMS and backend database.
- At present, the website does not include member or vendor login portals. 
- There is interest in developing role-based functionality in the future to enable vendors and members to access personalized or restricted content, manage documents, and track submissions.
- Council is seeking a modern, responsive, ADA-compliant website with enhanced search functionality, simplified navigation, and a professional, branded design aligned with public sector and cooperative purchasing best practices.
- Council is also seeking a mobile app (iOS and android) that will be used by the members, vendors, and staff of council as a toolkit.
- The selected vendor must be prepared to work collaboratively with internal council staff, including the data services team, to ensure a smooth transition and maintain security, performance, and accessibility standards throughout the redesign process.
- The redesign may also require content migration and optimization, improved information architecture, and implementation of tools that make the site easier to maintain and update for non-technical staff.
- Create Design Themes
1. Template for consistent site-wide layout that includes at least the following:
•    Customized styling for basic HTML components, such as headers, paragraph, lists, tables, etc.
•    Website header and footer
•    Site-wide alert(s)
•    Website search input
•    Website search results
•    Maintain current Google custom search or recommend other tools
•    Redesign site’s global navigation menu.
2. Homepage template that includes at least the following:
•    Dedicated area for seasonal/highlighted content utilizing carousel behavior and high-quality imagery
•    Component that displays links to the various sections of the website and includes functionality to assist visitors in finding specific content/programs/projects
•    Rotating image banners, each slide or image is to direct and alert the users to specific products, services, or important pages. These must be clickable to alert visitors about promotions, updates, or key content
•    Language Translation Options: Include a translation button or dropdown to select a language, with an option to translate text from English to Spanish
•    Upcoming events sourced from the website calendar and highlight approaching events as the date comes closer
•    Council social media content (e.g. Facebook/Twitter posts, etc.)
•    General contact information for council and council
•    Vendor, Member and Contract highlight area
•    News posts and press releases
3. Vendor and Member Highlighting:
•    Option to highlight specific vendors and members on page for better visibility
•    Content/call to action callouts for registrations and any content requiring a sign up
•    Robust search filter
- Content page template that includes at least the following:
•    Ability to better incorporate imagery/graphics within copy/content
- Content Width Expansion:
•    Increase the available width for content on each page, compared to the current design, to enhance readability and user engagement
- Section navigation:
•    Implement clear, user-friendly section navigation to enhance browsing experience and easy access to relevant content
- Multimedia Embedding:
•    Option to embed videos, images, and infographic data charts within content pages to support diverse content formats
- Testimonial Page:
•    Create a dedicated page to showcase testimonials, including options for video content, to build credibility and trust with users
- User Guide:
•    Quick overview of how to effectively navigate council website, including key features and functionality.
- Products and Services
1. Unique Supplier Pages:
•    Each Supplier will have a unique page (with a unique URL) that displays relevant information, including products, contracts, contacts, and documents, dynamically pulling from the database
•    Each Supplier page lists the types of goods and services they offer in bullet points along with a direct link to more detailed product & service information
•    Add a logo for each Supplier page for brand recognition and visual appeal
2. Supplier Contacts:
•    Display contract specific Supplier contacts on the products page, with the option to show/hide panels.
•    Ability to show contract specific product line items
•    Options to add supplier statuses such as ‘Prime Supplier’, ‘Minority Supplier’, etc.
•    View members, suppliers and staff profiles based on status
•    Must be able to pin certain type of contacts on top of the list
3. Supplier Directory (A to Z Search):
•    A comprehensive, searchable list of all Suppliers sorted alphabetically or by relevant criteria, to facilitate easy access to products and services
4. Search Engine Optimization (SEO) & Performance:
•    Optimize products and site performance for better SEO
•    Verify pages are easily index able by search engines and perform well across devices
5. Global Search Functionality:
•    Add a comprehensive global search feature to help users quickly locate specific products, services, suppliers, or documents across the website
•    The search filter must also show results from content in PDF documents

- Pre-Proposal Conference Date (Non-Mandatory) Date: August 13, 2025
- Questions/Inquires Deadline: August 15, 2025