Website Design and Hosting App and Parent Notification System

The Vendor is required to provide for a full turnkey design, purchase, training, configuration, set-up and activation of a web design and hosting, app and centralized, web based parent notification system.
- The system should be capable of allowing online access and mobile access.
- Provide a hosted web-based communication solution for use by students, parents, administration and the public to include content migration, implementation, set-up, upgrades, site optimization, maintenance and support.
- The Website services shall not require any on premise equipment, hardware or software. Customer service and technical support should be available to any user 24/7/365.
- The service provider shall not lease, share, rent or barter identifiable information (such as names, addresses, phone numbers, email addresses) to any other entity or deliver any unsolicited messages. Services shall meet all current industry-standard website protocols and features.
- The District desires a fully outsourced, high-performance, high-security, hosted Web-based communication solution, the host infrastructure of which should include a documented high-level of system security and reliability and a highly experienced technical team on call to maintain security, performance and uptime.
- The service provider must be able to provide high-level conceptual support (in terms of content architecture and navigation) at the outset of the process thereby ensuring a cohesive, consistent and comprehensive product.
- A best-practice (and robust) web management system that advances the reputation of the District and provides administrators with ease of use and significantly decreases the time spent updating our online presence.
- A secure "single sign-in" District Intranet that is accessible from any computer with a password protected user name.
- A web management system that is intuitive and easy to understand for the novice user. 
- The interface shall not be complicated or intimidating for the school or department webmasters.
- An online presence that reflects, to the District’s stakeholders and those interested in coming to the District, the quality of education provided to our students.
- A smartly configured and streamlined web browsing experience that leaves visitors to our websites satisfied. Responsiveness on every device including mobile, tablet, desktop, laptop, Chromebook, etc.
- District-wide solution:
•    Fully functioning and reliable hosted web presence for district and schools
•    Individual URLs for the district and each of its schools
•    Customizable professional page templates for District and school websites, allowing for individuality but providing a cohesive brand presence
•    Easy-to-use, attractive and flexible interfaces allowing school and district personnel to post, update and retrieve information on any and all district websites easily
•    Built-in real-time analytics that show page views by site/school, social media shares/engagement metrics, search keywords, user platform
•    Integrates with Google/G suite for SSO (Single Sign on)
•    Ability to assign roles and permissions for users to share information to a highly granular level
•    Ability for district content to be pushed/shared down to all or selected school sites easily and immediately with an emergency bar/pop-up alert on homepage (ex. weather delays, critical alerts and school announcements.)
•    Ability to easily manage and share posted information with social media sites, such as Facebook, Instagram, and X.
•    Secured Intranet
•    Training and guidance documents and video tutorials accessible online
•    Provide server reliability for maximum uninterrupted service time
•    The website solution must be a web application hosted off-site
•    Provide retrieval services for Web pages to be backed up
•    Disaster Recovery Plan for data breaches.
- School web design & hosting:
•    Unlimited data storage & data transfer
•    Data protection & security
•    CIPA, FERPA and Americans with Disabilities Act Compliant
•    Attractive designs to allow schools to easily create and post text announcements, photos and video quickly and easily
•    Advance scheduling function for announcements and events (posts and removes content on a specific date)
- Standard Website Features:
•    Compatible with commonly used Internet browsers, including smartphone and tablet browsers
•    Accessible web information editing from any platform (PC/Mac/mobile device)
•    School/district calendars viewable to the general public
•    Daily school/district announcement/site messages for time-sensitive communications
•    Principal/Superintendent message
•    School/district name and logo to brand the entity
•    Customizable “Contact Us” quick link
•    Photo gallery with built-in image editing that allows resizing images and cropping images. Photos should be able to upload from Google Drive.
•    Interactive slideshow and/or multimedia home page feature with the ability to customize and switch without provider support.
•    Ability to subscribe to news content via RSS feeds
•    Ability to upload single and/or multiple documents and images via web interface or cloud storage integration (Google Drive).
•    Accepts embedded code from external websites, such as video and widgets
•    Offers built-in translation option in multiple languages – Spanish required
•    User ease in creating web pages, posting documents (including Word documents), presentations, video/audio clips, photo albums, PDF files and slide shows as a minimum
•    Multilingual online help features
•    An interactive calendar feature allowing for posting up to 12-months of information at any given time.
•    It is desirable that the calendar has radio type buttons and/or hyperlinking type features to access information for each particular day of the month. Calendars must have edit capabilities for a specific group of users. Software must have the ability to add recurring events to the calendar and the ability to integrate events with a mapping system so users can get driving directions. Must sync with Google calendar.
•    Fully Customizable design and campus websites at no additional cost (unlimited design and consultation hours included)
•    Must include a social media feed on the homepage and each of the school site’s homepage which share content with the District’s social media accounts, must be embedded and must function without any social media integration.
•    Single publishing platform/CMS must power the website, mobile app, mass notification system, and social media.
- School/district resource pages:
•    Web solutions for each school or administrative page shall be customizable (template or free- form html) to include but not limited to the items below.
•    Sharable web links
•    Teacher/staff web pages organized by department but that do not require a user to have an account for their information to display in the directory
•    School/district Acceptable Use Policy
•    Web publishing tools with multimedia available
•    Capability to post documents and resources for public access
- Site Management Features (at minimum):
•    Unlimited hosting space per school/District site for uploading files
•    Ability to edit the district site and school site pages, accounts, etc. with one user account login
•    Ability to create new web pages off the home page (subpages) for departments, athletics, clubs, etc.
•    Ability to post links to other web sites of interest to the school community
•    Ability to add/delete/modify users
•    Ability to be viewed and edited by users in various web browsers
•    Ability to change passwords
•    Ability to manage groups of users
•    Ability to suspend user privileges
•    Ability to centrally manage multiple schools with the District
•    Ability to add/delete/modify events on the schools calendar, daily announcements and/or the site message
•    Ability to “push out” District calendar items, announcements, site messages and resources to the school pages
•    Ability to control and modify the public sections of the schools’ sites
•    Integrated reporting capabilities that allow site administrators to track the number of accounts in use, site hosting and site files in use, and individual user email and file storage use.

- Contract Period/Term: 1 year
- Questions/Inquires Deadline: November 18, 2025