The Vendor is required to provide for the development, maintenance and on-going changes for a website for board.
- We estimate that the total three year cost for design/development and on-going maintenance and updates will be approximately $60,000.
- Discovery and planning
• Develop a thorough knowledge and background on the needs of the agency. Plan out the features and capabilities needed to meet these needs.
- Website development and on-going maintenance
• Event Management Functionality – Develop an easy-to-use events module that allows staff to add, edit, and feature upcoming employer events, workshops, and hiring events.
• Form Integration – Integrate with a form management platform (e.g., Gravity Forms or similar) to capture website and internal form submissions, including customer surveys and marketing and event requests.
• Ongoing Vendor Collaboration – Participate in monthly meetings with agency staff to review open items, discuss website performance, address issues, and share recommendations or new industry trends to ensure continuous improvement and alignment with organizational goals.
• Content Management System (CMS) Integration – Implementation of a user-friendly CMS (e.g., WordPress, Drupal, etc.) that allows non-technical staff to manage content, images, and updates.
• Social Media Integration – Embed or link the agency’s social media feeds and sharing options.
• Salesforce Integration – Connect website forms directly with Salesforce CRM to manage leads, event registrations, and contact inquiries.
• Job Posting Functionality – Create a searchable job board section with categories, filters, and easy submission of new postings.
• Employee Portal Page – Provide a secure internal page where staff can submit event information, featured job updates, and marketing requests.
• Accessibility and Compliance – Ensure full compliance with Section 508, WCAG 2.1 AA, ADA accessibility standards and other laws, rules and regulations as applicable.
• SEO Optimization – Implement search engine best practices including metadata, URL structure, and content tagging.
• Analytics Setup – Integrate Google Analytics (or equivalent) for traffic tracking and performance monitoring.
• Hosting and Server Maintenance – Coordinate hosting setup or migration, perform regular backups, and maintain server performance.
• Security and Updates – Apply routine security patches, CMS/plugin updates, and monitoring against vulnerabilities.
• Testing and Quality Assurance – Conduct testing across browsers and devices to ensure consistent performance.
• Transition Coordination – Collaborate with the current vendor to ensure smooth migration of content, domains, and hosting without service interruption.
• Training and Documentation – Provide virtual or in-person training sessions and a written guide for staff on content management and basic site maintenance.
• Regular contact (monthly) with board Communications team to confirm timelines and expectations.
- Contract Period/Term: 3 years
