The vendor required to provide website modernization and ADA compliance to eliminate the limitations, security risks, and maintenance challenges inherent in the legacy platform by transitioning to a current, supported content management system (CMS) that can be easily updated and expanded over time.
- Requirement:
1. Improved public access and usability
• The new site must provide clear navigation, intuitive layout, and consistent branding, making it easier for residents, businesses, and stakeholders to find information and complete online tasks.
• The new design must comply with the state of common look and feel standard.
2. Full ADA and WCAG 2.1 compliance
• The design and functionality must remove existing accessibility barriers, ensuring equal access for all users, including those with visual, auditory, motor, or cognitive disabilities.
• This includes support for screen readers, keyboard navigation, text scaling, and high-contrast viewing.
• The non-archived website content should be made WCAG 2.1 compliant by April 26, 2026.
3. Enhanced security and reliability
• The platform must address known vulnerabilities associated with outdated ColdFusion code by transitioning to a modern, secure CMS architecture.
• It should support robust authentication, secure handling of public and sensitive data, and compliance with current cybersecurity standards.
• The system must also ensure high availability and performance under varying load conditions, with built-in redundancy and monitoring to minimize downtime.
• The migration should include a thorough audit of legacy content and services to identify and mitigate any residual security risks, ensuring a clean and secure transition to the new environment.
• All systems, services, hosting environments, and development activities must comply with applicable state of security policies, standards, and requirements, including but not limited to the state of information security policies (ISPS).
4. Content management efficiency
• The CMS must allow non-technical staff to update, create, and publish content without requiring specialized coding skills, reducing dependency on developers for routine changes.
• It should support a role-based workflow system that enables differentiated permissions—such as content authors, editors, and approvers—ensuring that content undergoes appropriate review and approval stages before publication.
• This structured approach enhances accountability, maintains content quality, and aligns with organizational governance policies.
5. Mobile responsiveness
• The site should adapt seamlessly to phones, tablets, and desktop devices, ensuring access across a wide range of screen sizes and connection speeds.
6. Future scalability
• The new platform should support easy integration of new features, applications, and digital services to meet evolving needs, without requiring a complete redesign.
7. Preservation and modernization of existing content
• All relevant information, documents, and services currently on the ColdFusion site should be reviewed for archive or migration to a presentation that is modern, accessible, and logically organized.
- Contract Period/Term: 1 year
