The vendor required to provide website video hosting and support services for live coverage on the cable system, website and social media accounts of a variety of public meetings, including city.
- Live streaming
• Two live streams, 24/7.
• Adaptive live bitrates.
• Display of 608/708 live captions coming from agency caption encoders.
• Provide, implement, and maintain a WordPress integration plugin that establishes a secure, direct connection between the contractor’s video management and streaming platform and the agency WordPress website.
• Content must meet technical accessibility standard WCAG 2.1 level aa under title ii of the ADA for web and mobile app accessibility.
• Ensure live streams and archived content reach desktop, mobile and set-top internet devices on a wide variety of web browsers.
• Ability to schedule, stop and pause live recordings.
• Ability to simulcast live streams to social media platforms, including Facebook and YouTube.
• The majority of live events covered by agency have 25-50 simultaneous live viewers.
• Some controversial hearings have had hundreds of simultaneous live viewers.
• The system must have the flexibility to ramp up to meet these unexpected needs.
- Media content
• Maintain current archive size of 11.2 tb.
• Ability to increase archive by approximately 1 tb/year.
• Ability to edit live recordings to remove recorded sections prior to the start and after the end of hearings, as well as any breaks during the hearings.
• Ability to include meeting agendas and images that users can view or download.
• Ability to publish and edit agenda points so viewers can jump to specific points in the meeting.
• Ability to search the agency archive through categories or word searches of titles, dates, descriptions or agenda items.
- Video playback system connection
• Connection to cablecast playback system so any information regarding upcoming meetings scheduled in the playback system, including date, time, title and description, will appear in web content management system.
- Content migration
• Provide any costs required for migration of database, media content, playback connection and streaming encoders.
• Include costs associated with current providers, Invintus and site crafting, for assisting with the migration.
• Provide time estimates for migration.
• Provide overview and training outline for new content management system.
• Provide detailed list of agency staff duties and time estimates needed for migration.
- Support services
• Data center staffed and monitored 24/7/365
• Physical security to prevent unauthorized access
• Backup power systems capable of handling short interruptions or longer outages
• Cooling adequate to maintain the operating environment even in extreme weather conditions
• Redundant network backbone connectivity
• Minimum of 1 terabyte of data transfer per month.
- Contract Period/Term: 3 years
- Questions/Inquires Deadline: February 13, 2026
