Website and Intranet Design Services

The Vendor is required to provide website and intranet design/development services.
- Provide the following core services for the development and implementation of a new website and intranet:
•    Provide subject matter expertise on best practice related to design, features, functionality, formatting, navigation, accessibility, legal and compliance requirements.
•    Organize information, materials, documents, webforms and other content in an efficient and effective manner that aligns with the needs of our clients, constituents and community stakeholders that represent agency mission, program administration, and business activities
•    Develop and implement the creative concept and design for the website and intranet which includes branding, themes, sitemap, navigation, and wireframes in collaboration with key internal stakeholders.
•    Provide training and support for agency to effectively and efficiently manage, maintain, and update the website and intranet which includes preparing training materials, how-to-guides, and other informational materials.
- The website should effectively represent and reflect agency mission, purpose, and program offerings to disseminate information in a comprehensive and intuitive manner to the stakeholder group.
- Consultant shall:
•    Oversee, perform, and facilitate all aspects of the website design, development, test, and implementation
•    Work directly with agency staff, and assess the needs of the stakeholder community to aid the design, layout, features, functionality, formatting, navigation, and accessibility of the website and intranet.
•    Gain a comprehensive understanding of the agency’s purpose, programs, and business activities to inform how to organize information, materials, documents, and webforms to aid the design and development of the website and intranet.
•    Advise agency on state and federal requirements related to the website design and development and ensure that the final design is in compliance with all applicable legal and regulatory requirements which include but are not limited to ADA and WCAG accessibility and multiple language access
•    Ensure the final website and intranet design aligns with best practices and industry standards related to system security to protect agency from cyber security threats, data breaches, hacking, and other malicious web-based actions
•    Ensure compatibility with necessary and applicable third-party software integration which include but are not limited to yardi, DocuSign, adobe, and constant contact.
•    Ensure mobile device optimization
•    Support the development of new content which includes but not limited to branding, logos, imagery, illustrations, photography, and other digital content
•    Meet with agency staff to provide regular updates on the progress of the project which includes presenting preliminary design elements, wireframes; and obtain feedback, direction and approval on website and intranet elements
•    Develop and implement the creative concept and design for the website and intranet which includes branding, themes, sitemap, navigation, and wireframes
•    Conduct final review with agency staff which includes obtaining a sign off on final test session to certify website and intranet meets all required state and federal laws, requirements related to system security, accessibility, and equal access
•    Develop necessary templates, modules, and features for the intranet which may include but are not limited to 1) news and announcements; 2) document management and collaboration tools; 3) employee directory and organizational chart; 4) calendar and event management; 5) search functionality; and 5) permission management and access control
•    Obtain final approval from agency executive director prior to implementing and launching the final website and intranet
•    Register the website with the major search engines
•    Prepare training materials, how-to-guides, manuals and other materials for agency to effectively manage, maintain and update content
•    Ensure the intellectual property, branding, logos, imagery, illustrations, and other creative content is the sole property of agency