Website Redesign and Modernization Services

The Vendor is required to provide website redesign and modernization services to create a user-friendly, accessible, and visually engaging platform that strengthens transparency, improves access to public information, and supports meaningful community engagement.
1. Project management and coordination
• Project planning — develop a detailed project plan outlining milestones, deliverables, timelines, and communication protocols.
• Status meetings — conduct regular check-ins with commission staff to review progress and address issues.
• Point of contact — assign a dedicated project manager to serve as the primary liaison throughout the project.
2. Website design and user experience
• Design concepts — provide multiple design mockups for commission review and approval.
• User experience development — create an intuitive, accessible, mobile-responsive layout that improves navigation and public engagement.
• Brand integration — incorporate commission branding, colors, and visual identity into the final design.
3. Website development
• CMS configuration — build the site on WordPress or another commission -approved CMS that supports non-technical content updates.
• Feature development — implement required features including a document library, meeting calendar, news section, and contact forms.
• Search functionality — develop a robust search tool for documents, reports, and meeting materials.
• Performance optimization — ensure fast load times, optimized images, and efficient code.
4. Content migration and organization
• Content transfer — migrate all existing content from clecpc.org to the new platform.
• Document library setup — organize reports, policies, and meeting materials into a searchable, filterable repository.
• Content cleanup — improve structure, readability, and accessibility of migrated content.
5. Accessibility compliance
• WCAG 2.1 AA implementation — ensure all pages, navigation, forms, and documents meet accessibility standards.
• Accessible pdfs — tag and remediate pdfs as needed to ensure compliance.
• Accessibility testing — conduct automated and manual testing to verify compliance.
6. Hosting, security and technical setup
• Hosting recommendations — provide hosting options that meet commission security and performance needs.
• Security configuration — implement SSL, backups, malware protection, and secure admin access.
• Analytics setup — configure google analytics 4 for traffic and engagement reporting.
7. Training and knowledge transfer
• Staff training — provide training sessions for commission staff on updating content, uploading documents, and managing the CMS.
• User documentation — deliver written guides for ongoing maintenance and content updates.
• Knowledge transfer — ensure commission staff can maintain the website independently.