Financial Management Services

The vendor is required to provide for the grant financial administration services:
• Establish or maintain a separate bank account at a financial institution of it choosing for money relating to the STEP grant. 
• At the direction of agency state trade expansion program (STEP) program director, the contractor will make payments 
• The contractor shall furnish all financial information, data, reports, records and other information necessary for carrying out the services under free of charge; this information will relate to the status of funds in the bank account as well as to individual payments that are made at agency request (such as payment confirmation or check images) 
• Information must be provided within 3 business days of request, where practicable and feasible. 
• Agency shall prepare and submit drawdown reimbursement requests to the federal grant awarding agency consistent with the invoices to ensure sufficient funds are available to make payments.
- for reporting services:
• The contractor shall maintain information that agency notes are necessary for carrying out the programs funded by the STEP grant relating to expenses paid (expenses paid out, as well as proof of payments such as payment confirmations or check images). 
• The contractor shall meet with agency staff at least once every two weeks to provide general status reports on bank balances and payments made in carrying out. 
• The contractor shall keep an accounting of staff time and expenses, at least on a quarterly basis, for activities carried out. 
• The contractor shall furnish invoices on at least a quarterly basis to agency to ensure sufficient funds are available to carry out the activities outlined in the STEP grant; these invoices shall ensure that sufficient funds are in the account established or maintained in this contract as well as provide for the payment of any administration fee charged by the contractor.
- Contract Period/Term: 1 year
- Questions/Inquires Deadline: July 03, 2025