Third Party Auditing Services

The Vendor is required to provide a comprehensive external audit of its Procurement Card (P-Card) program.
- The program, which has been in operation for over ten (10) years, supports decentralized purchasing activities across multiple departments and currently includes approximately 136 active cardholders.
- this audit is to evaluate the effectiveness of internal control procedures, ensure compliance with County policies and industry best practices, and identify potential risks associated with P-Card usage.
- Provide a comprehensive audit of purchasing card (p-card) transactions for county covering the past five (5) fiscal years with a concentration on the past two (2) fiscal years.
- Methodology
• A sampling approach will be used to review transactions, focusing on potential policy violations
• Key personnel will be interviewed to assess internal controls
- Compliance review
• Ensure transactions comply with established credit limits and single transaction thresholds
• Confirm transactions were reviewed and approved per policy
• Identify instances where purchases were split to circumvent the county procurement code.
- Misuse detection
• Identify personal or non-business expenses
• Assess potential conflicts of interest or favoritism.
• Identify any areas of concern.
- Transaction legitimacy
• Ensure purchases align with allowable expenditures.
- Policy compliance
• Verify adherence to spending limits, procedures, guidelines, approvals, and documentation requirements.
• Analyze a representative sample of p-card transactions for accuracy, compliance, and appropriateness.
- Fraud detection
• Identify potential misuse, unauthorized purchases, policy violations, and inefficiency.
- Internal controls
• Assess the effectiveness of oversight mechanisms by evaluating the roles and responsibilities of cardholders, supervisors and department directors.
• Assess the internal control processes governing the issuance, usage, and monitoring of p-cards
- Recommendations
• Provide corrective actions, best practices and benchmarking against industry standards for future compliance.
• Provide recommendations on improvements to strengthen controls, risk and enhance program efficiency.
• Provide audit findings and recommendations to county council in both written and verbal formats.
- Audit work plan outlining methodology, timeline, and key focus areas
- A preliminary report summarizing reviewed transactions and compliance status for county review and feedback. - Detailed final audit report, including:
1. Identification of potential misuse or policy violations
2. Suggested improvements for procurement controls and corrective action plan
3. Identification potential misuse or policy violations.
4. Risk assessment and mitigation strategies
5. Executive summary highlighting key findings and recommendations.
- Questions/Inquires Deadline: July 14, 2025