Accessibility Audits Services

The vendor is required to provide to complete comprehensive accessibility audits of twenty-five (25) publicly accessible county-owned facilities, as further described herein.
- Site visits and data collection
• Site visits will occur Monday to Friday, 8:00 am to 4:30 pm, and be coordinated in advance. 
• Consultants must be clearly identifiable when on county property. 
• Audits will cover both interior and exterior areas, including, but not limited to entrances, washrooms, parking, and public and common spaces. 
• Existing facility drawings will be provided where available. 
• Consultants must redline these to indicate current layouts and identified barriers.
- Test audit and reporting process
• A test audit of the Gilbertson administration building and county administration building facility must be completed first for county review. 
• Format, methodology, and level of detail will be validated before continuing with the remaining sites. 
• Drafts of all audits must be submitted for review, with a two-week feedback period and one-week revision timeline.
- Accessibility report requirements
• Identify all physical barriers to accessibility, missing features, or elements for improvement.
• Classify each barrier using the following priority levels:
o Priority 1: high priority issues including health and safety concerns, legislative compliance, access and egress, circulation (ramps, stairs), and washrooms. 
o These are issues that affect most people with disabilities
o Priority 2: medium priority recommendations based on universal design principles and best practices. 
o These items may affect some people with disabilities and typically include building-wide elements such as doorknobs, signage, lighting, glare and color contrast.
o Priority 3: major alterations (e.g., adding universal washroom), staff areas (staff areas would also be remediated as required to accommodate an employee), and marginal non-compliance (e.g. meets older barrier free requirements but should be updated at some point).
- Deliverables
• Editable word, excel, auto cad and pdf files, along with image files
• Facility-level spreadsheets summarizing all identified barriers with:
o Barrier descriptions
o Priority classification
o Cost estimates
o Related guideline references
o Linked photos
o Assigned facility group.
- Contract Period/Term: 1 year
- Non-Mandatory Site Visit Pre-Bid Meeting Date: July 23, 2025
- Questions/Inquires Deadline: August 7, 2025