Annual Financial Statements Preparation and Audit Collaboration Software

The Vendor is required to provide annual financial statements in accordance with public sector accounting standards (PSAS) and collaborates with an external auditor as part of the year-end audit process.
- Core accounting system and case ware as the primary tool for preparation of the audited financial statements.
- Requirement:
1. Implementation services
• Conduct detailed requirement- review and implementation planning session with city staff;
• Configure the solution to align with the city's existing chart of accounts, reporting structure, and public sector reporting requirements;
• Establish data integration or import processes from unit4;
• Migrate or map relevant historical data, templates, and structures as required;
• Configure reporting templates for annual financial statements in accordance with PSAS and city requirements
• Support user testing and issue resolution;
• Coordinate with the city's external auditor, as required, to ensure audit collaboration functionality meets audit needs.
2. Training and change management
• Role-based training for finance staff and other relevant users:
• Training materials and documentation
• Knowledge transfer to support ongoing internal administration and use of the solution.
3. Support and maintenance
• Ongoing support and maintenance services, including service levels;
• Software updates and enhancements, including updates related to PSAS changes;
• Data security, hosting location, and privacy considerations.
4. Optional add-ons
• Local government data entry (LGDE) reporting;
• Statement of financial information (SOFI);
• Benchmarking and comparative analysis;
• Annual report preparation and enhanced formatting;
• Council presentation and reporting outputs.