Orchestration and AI Enabled Contracting Services

The vendor required to provide AI-assisted authoring and risk analysis, and a shared data model that connects requisitions, purchase orders, and contracts into a single source of truth.
- Contract data schema across modules (authoring, approvals, obligations), seamless handoffs (no re-keying or duplicate records), native workflow builder and API-first architecture, and integrated AI assistance.
- Solutions that integrate AI-driven authoring, clause management, redlining, and risk assessment within the same platform used for workflow routing, approval management, and system integrations are preferred.
- The university seeks to minimize the need for multiple point solutions or complex integrations and instead leverage a scalable, AI-enhanced orchestration platform that provides end-to-end visibility, analytics, and governance across the contracting process.
- Target operating model
1. Integrated contracting and orchestration capability – the respondent must offer either:
•    Seamless linkage of requisition, purchase order, and contract records.
•    Bi-Directional data flow between systems to eliminate manual re-entry.
•    Ability to use cu’s existing intake engines, the vendor’s intake tools, or both.
•    Compatibility with Jaggaer, PeopleSoft, OnBase, DocuSign and adobe sign, Infoed, and other cu enterprise systems.
•    Exportable data and metrics
2. Workflow and automation
•    Full visibility into all workflow steps, showing completed, active, and pending actions.
•    Configurable automation for intake, routing, review, approval, signature and tracking.
•    User-enabled, no-code workflow updates including routing, fields, and questions.
•    Automation of templates, clauses, and request types across all contract categories.
•    Real-time ability to reroute or escalate workflows without vendor or IT intervention.
3. AI and intelligence
•    AI-assisted clause suggestions, summarization, risk flagging, redlining, and auto approval logic.
•    AI-supported authoring that references previous agreements and playbooks.
•    smart tagging and searchable contract repository with clear parent-child relationships.
•    integration with cu’s service desk virtual assistant for data exchange and response generation.
•    AI-supported drafting based on pre-designated templates (that have tables) and intake questions
•    AI actions must include visibility of decision logic and provide confidence scores or audit trails.
4. User experience and accessibility
•    Modern, intuitive user interface with a shallow learning curve.
•    Accessible on desktop and mobile devices with consistent functionality.
•    Contextual help, form validation, and clear visual indicators of workflow progress.
5. Governance, changeability and scalability
•    Alignment across procurement and sponsored research (subaward grants and contracts), legal, fiscal, and security teams through shared visibility.
•    Strong audit traceability across revisions and workflow actions.
•    No reliance on vendor consultants for basic configuration changes after go-live.
•    Platform built on modern, secure, and scalable codebase suitable for phased deployment.
•    Support for modular adoption and expansion without disrupting existing operations.
- Budget: $6.3 billion

- Contract Period/Term: 3 years
- Optional Pre-Proposal Conference Date: December 12, 2025
- Questions/Inquires Deadline: December 19, 2025