Property Management Services

The vendor is required to provide property management services for capital investment funds for economic and community development projects that respond to the changing economic and social needs of city.  
- To encourage business development and permanent job creation, promote opportunities for business expansion, and commit to facilitating a vibrant economic investment and employment environment for state.
- Responsibilities
1. Tenant management
•    Becoming familiar with and maintain existing tenant lease agreements.
•    Managing and enforcing lease terms and conditions with tenants.
•    Maintaining continuous communication with the agency and assisting the agency, when requested, with the relocation of tenants.
•    Responding to tenant related questions and trouble calls.
•    Initiate legal proceedings for eviction for non-payment of rents.
•    Provide periodic inspections of rental units or space; report monthly to agency on the inspection’s findings.
2. Property leasing
•    Lease all commercial and residential vacant space
•    Preparation of rental listing and advertisements of available space
•    Review of rental applications, including screening of applicants for credit history and rental history.
3. Financial management
•    Collecting and accounting for rents, deposits and all other related financial agreements.
•    Provide complete financial accounting for the property, including a monthly profit and loss statement and an annual budget, in coordination with agency staff.
•    Establishing, subject to agency approval, a segregated bank account (hereinafter referred to as the “operating expense account”) with a state bank, for the purposes of maintaining funds available from the receipt of rents and for the payment of routine and customary supplies, equipment, and services associated with managing, maintaining and repairing the property.
•    Maintaining a log of all hours of work completed by all employees and subcontractors.  reviewing all bills received for services, work and supplies ordered in connection with maintaining the property and cause such bills to be paid from funds deposited in an operating expense account.
•    Providing written monthly reports to agency within twenty (20) working days of the end of each month with the status of monthly rents and a description of services provided to the property, including management fee, systems and equipment, number of employees and subcontractors involved and the costs incurred.
•    Set up separate escrow accounts for deposit of each tenant’s security deposit.

- Contract Period/Term: 1 year
- Questions/Inquires Deadline: September 25, 2025