The vendor required to provide port security grant program (PSGP) for include:
a. Grant administration and compliance
• Review and interpret the PSGP award package, notice of funding opportunity (NOFO), and act grant terms.
• Develop and maintain a grant management plan outlining key milestone, reporting schedules, and compliance protocols.
• Monitor and track compliance with all applicable federal regulations, including uniform administrative requirements (2 cfr 200) and act information bulletins.
• Establish and maintain internal compliance checklists to ensure adherence to procurement, financial, and reporting requirements.
• Provide technical assistance and training to staff involved in grant administration and documentation.
b. Financial management and reimbursement
• Establish and maintain accurate financial records consistent with act cost principles and documentation standards.
• Track and reconcile expenditures by category to ensure all costs are allowable, allocable, and reasonable.
• Prepare and submit federal financial reports (sf-425) and reimbursement requests through act go with all required supporting documentation.
• Monitor cost-share and matching requirements, ensuring accurate and complete financial documentation.
c. Reporting and documentation
• Prepare and submit quarterly progress and financial reports as required by act.
• Maintain organized electronic and physical grant files, including award documents, correspondence, reports, and financial records.
• Develop internal reporting tools or dashboards to summarize grant status, financial progress, and compliance milestones.
• Review documentation to ensure consistency between narrative and financial reporting prior to submission.
• Support the development of responses to act monitoring requests and audits.
d. Compliance monitoring and audit support
• Conduct internal grant compliance reviews to verify adherence to 2 cfr part 200, act procurement standards, and PSGP-specific requirements.
• Prepare materials and documentation for act monitoring visits, state pass-through reviews, or independent audits.
• Coordinate corrective actions or responses to monitoring findings in collaboration with port leadership.
• Maintain all documentation required to demonstrate compliance with EHP, Davis bacon, and act, as applicable.
e. Grant closeout
• Prepare and submit the final financial and performance reports in accordance with act closeout procedures.
• Reconcile all financial transactions to ensure full accounting of awarded and expended funds.
• Verify that all compliance requirements have been satisfied prior to closeout.
• Archive all grant-related documentation in accordance with federal record retention standards and the port’s internal policies.
- Contract Period/Term: 3 years
- Questions/Inquires Deadline: January 20, 2026
