Port Security Grant Program

The vendor required to provide port security grant program (PSGP) for include:
a. Grant administration and compliance
•    Review and interpret the PSGP award package, notice of funding opportunity (NOFO), and act grant terms.
•    Develop and maintain a grant management plan outlining key milestone, reporting schedules, and compliance protocols. 
•    Monitor and track compliance with all applicable federal regulations, including uniform administrative requirements (2 cfr 200) and act information bulletins. 
•    Establish and maintain internal compliance checklists to ensure adherence to procurement, financial, and reporting requirements.
•    Provide technical assistance and training to staff involved in grant administration and documentation.
b. Financial management and reimbursement
•    Establish and maintain accurate financial records consistent with act cost principles and documentation standards. 
•    Track and reconcile expenditures by category to ensure all costs are allowable, allocable, and reasonable. 
•    Prepare and submit federal financial reports (sf-425) and reimbursement requests through act go with all required supporting documentation. 
•    Monitor cost-share and matching requirements, ensuring accurate and complete financial documentation.
c. Reporting and documentation
•    Prepare and submit quarterly progress and financial reports as required by act. 
•    Maintain organized electronic and physical grant files, including award documents, correspondence, reports, and financial records. 
•    Develop internal reporting tools or dashboards to summarize grant status, financial progress, and compliance milestones. 
•    Review documentation to ensure consistency between narrative and financial reporting prior to submission. 
•    Support the development of responses to act monitoring requests and audits.
d. Compliance monitoring and audit support
•    Conduct internal grant compliance reviews to verify adherence to 2 cfr part 200, act procurement standards, and PSGP-specific requirements. 
•    Prepare materials and documentation for act monitoring visits, state pass-through reviews, or independent audits. 
•    Coordinate corrective actions or responses to monitoring findings in collaboration with port leadership. 
•    Maintain all documentation required to demonstrate compliance with EHP, Davis bacon, and act, as applicable.
e. Grant closeout
•    Prepare and submit the final financial and performance reports in accordance with act closeout procedures. 
•    Reconcile all financial transactions to ensure full accounting of awarded and expended funds. 
•    Verify that all compliance requirements have been satisfied prior to closeout. 
•    Archive all grant-related documentation in accordance with federal record retention standards and the port’s internal policies.

- Contract Period/Term: 3 years
- Questions/Inquires Deadline: January 20, 2026